Front Office Assistant

Job Description

Description

We are seeking a highly organized and professional Front Office Assistant to join our dynamic team. In this role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient front office environment. The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and the ability to juggle multiple tasks effectively. You will be responsible for handling incoming calls, greeting guests, and managing appointment schedules, all while maintaining a positive and professional demeanor. Your contributions will be vital in creating a pleasant experience for our clients and supporting the smooth operations of our office.

Company: This Is Voice

Location: New Jersey,City

Position Type: Full-Time (Monday to Friday)

Salary: $4,350 to $5,150 per month

Key Responsibilities

Answer and direct incoming phone calls in a professional manner.

Greet and assist visitors, ensuring they feel welcomed and informed.

Manage appointment scheduling for staff and ensure all relevant documents are prepared in advance.

Maintain an organized and neat front office environment.

Handle incoming and outgoing mail and packages efficiently.

Assist in the coordination of meetings and conference room bookings.

Provide administrative support to other departments as needed.

Skills, Knowledge and Expertise

High school diploma or equivalent; additional qualifications in office administration are a plus.

Proven experience as a front office assistant or similar role.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Ability to work independently as well as part of a team.

Customer-focused attitude with a strong commitment to service excellence.

Benefits

Competitive salary commensurate with experience.

Comprehensive healthcare benefits package.

Retirement savings plan with company match.

Paid vacation and holidays.

Opportunities for professional growth and development.

Full-time