Associate Development Assistant

Associate Development Assistant

Cooley is seeking an Associate Development Assistant to join the Professional Development Team.

Position summary: The Associate Development Assistant is responsible for handling administrative duties for Associate Development Managers (“ADMs”). Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

Assist ADMs in the planning and coordination of department team meetings and events:

Coordinate events and meeting logistics across offices, including reserving meeting rooms, coordinating meeting room set-up, arranging food and beverage service, and ensuring Technology/AV requirements are met

Create program communications, including invitations, reminders, program materials, agendas

Provide ADMs with reporting assistance, which may involve:

Attorney utilization, hours, attendance, and time entry compliance

Attorney vacations, leaves of absence, and other transitions

Attorney utilization on major case teams

Pro bono hours/case deadlines, to help ADMs forecast when capacity will open up

High-low hours to help ADMs load balance across the practice groups

Support ADMs in managing attorney departures and related restaffing needs:

Track attorney departure dates

Ensure each departing attorney prepares their client matter transition checklist

Distributes final version of the client matter transition checklist to relevant teams

Provide ADMs with logistical support for mentoring and other talent programs (e.g., track participation, feedback, reimbursements)

Provide ADMs with general administrative support:

Submit electronic expense reports and track reimbursements for the ADMs

Proofread own and other’s work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage and sentence structure

Assist other functions of the Associate Development team, as needed

All other duties as assigned or required

Skills and experience:

Required:

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Available to work overtime, as required

Preferred:

Bachelor’s degree

Intermediate Excel skills or willingness to learn (independently) and utilizing internal training resources to master the application

Previous general office and computer experience

Prior law firm experience

Competencies:

Strong customer service focus

Effective, efficient, and collegial communication skills, to include interpersonal, written, and presentation

Strong organizational skills, including the ability to handle multiple, ongoing projects and effectively prioritize work

Strong attention to detail

Good judgment and problem-solving skills

Willingness to receive and process critical feedback

Ability to work harmoniously and effectively with others as part of a team

Demonstrated ownership, commitment to the job, and initiative

Confidentiality and discretion

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $30.00 ($52,000.00 - $62,400.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Req 4023