Event Coordination Specialist - EXAM

Definition

Under direction, is responsible for planning, coordinating, promoting, and evaluating programs, projects, activities, and/or special events in the Recreation and Parks Department; performs related duties as required.

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.

Organizes, coordinates, schedules, and monitors various activities and special events such as weddings, corporate events, family gatherings, exhibits, festivals, lectures, concerts, theatrical performances, and classes

Researches, identifies, and develops marketing and publicity plans and strategies; prepares press releases, newsletters, fliers, pamphlets, public service announcements, and maintains contact with various news media personnel to promote activities and special events

Coordinates the use of department, program, event, and sponsor branding and event trademarks

Develops systems for evaluating programs, projects, and special events; monitors activities and prepares periodic progress summaries

Researches and develops concepts for various programs, projects, and special events and submits for appropriate approvals

Researches, reviews, and selects artists and/or performers to participate in activities and events; participates in the review and negotiation of artists’ contracts and riders

Attends various meetings and participates on boards, committees, and/or commissions to plan and coordinate programs and/or special events

Recruits, oversees, and trains volunteers and contract staff involved in programs, activities, projects, or special events

Prepares various reports, financial summaries, and correspondence; maintains records as required

Oversees the preparation of recreation and park facilities for use during special events; coordinates the clean-up and necessary maintenance of recreation and park facilities following events

Coordinates the provision of necessary City services for special events; negotiates, schedules, and monitors the work of contract personnel and service providers

Serves as a liaison to various groups, committees, commissions, and bureaus regarding cultural arts programming and special events; facilitates conversations between artists and cultural arts program participants or general art enthusiasts in public meetings, workshops, or activities;

Secures funding and in-kind contributions for cultural arts programs, special events, projects, and activities

May assist in the preparation of grant applications, budget proposals, and program descriptions for grants

May project and/or determine costs for the implementation of programs, projects, or special events.

Minimum Qualifications

Possession of a bachelor’s degree and two (2) years’ experience planning, coordinating, or promoting programs or special events. Substitution(s): Additional experience as stated may be substituted for up to two (2) years of the required education on a year-for-year basis.

Possession of a valid motor vehicle operator's license.

Test/Job Contact Information

QUALIFYING NONCOMPETITIVE EXAMINATION ANNOUNCEMENT: The names of the applicants passing this administration of this exam will be used to create a NEW, NONCOMPETITIVE, eligible list, and will replace the names of applicants on the current eligible list. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. . Questions regarding this process can be directed to the Test Center at .

The examination process will consist of a multiple-choice exam weighted 100% covering Planning & Organizing, Reading Comprehension, Problem Sensitivity, Written Communications (English Usage/Grammar), Budgeting Mathematics, and Public Relations.

Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Alphabetical

The City of Columbus is an Equal Opportunity Employer