Administrative Assistant - SAP

Job Description

1-year contract with potential conversion!

Location: Tulsa, OK (100% On-site)

Schedule: Monday–Friday, 7:00 AM – 3:30 PM

We are seeking a highly organized Administrative Assistant to support operations at our Tulsa, OK facility. This position will serve as the right-hand support to the department manager and play a key role in coordinating administrative functions and managing SAP PM-related tasks.

Key Responsibilities

Handle invoices, work orders, and scheduling tasks

Provide support with timekeeping, fact-checking, and document management

Cross-check information in the capital project and financial systems

Perform general office duties: phones, filing, mail processing, and vendor coordination

Maintain organized records and assist with travel arrangements and supply inventory

Utilize SAP PM and Chronos for data entry and transactional tracking

Requirements

SAP PM experience is required (SAP Accounting/Payroll acceptable)

Strong Active Directory and Microsoft Office proficiency (Word, Excel, Outlook)

0–3 years of administrative or technical support experience

Must be detail-oriented, punctual, and capable of multitasking under pressure

Professional demeanor, especially in fast-paced morning operations

Preferred Traits

Comfortable working in a high-accountability, action-oriented environment

Strong attention to detail and excellent verbal/written communication skills

Prior experience with Chronos is a plus

Must be able to work independently and as part of a collaborative team

Additional Info

Initial training provided (2 weeks) on internal processes

Dress code: Casual but professional

Resume must be free of spelling/grammar errors and reflect SAP experience