OFFICE MANAGER

Job Description

Office Manager – Volvo Cars Westport (Westport, CT)

Job Type: Full-time

Location: Westport, CTAbout Us:

Our Volvo dealership in Westport, CT, is dedicated to providing an exceptional automotive experience. We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, financial transactions, and administrative functions to ensure smooth dealership operations.Key Responsibilities:

Financial & Accounting Support:

Process accounts payable and receivable, including reconciling invoices and payments.

Manage payroll, including timekeeping and reporting.

Assist with financial reporting, bank deposits, and general ledger entries.

Work closely with the accounting team to ensure compliance with financial procedures.

Administrative Management:

Oversee office operations, ensuring a well-organized and efficient work environment.

Maintain dealership records, including sales documents, employee files, and compliance paperwork.

Coordinate with HR regarding onboarding, benefits administration, and personnel documentation.

Manage office supplies, vendor relationships, and general facility needs.

Customer & Employee Support:

Serve as a point of contact for employees regarding office-related matters.

Assist with customer inquiries and ensure a professional, welcoming environment.

Coordinate dealership events, meetings, and team-building activities.Qualifications:

Previous experience in office management, preferably in the automotive industry.

Strong knowledge of accounting principles and dealership operations.

Proficiency in DMS systems (such as CDK, Reynolds & Reynolds, or Dealertrack) is a plus.

Excellent organizational, problem-solving, and multitasking abilities.

Strong communication skills and ability to work collaboratively with all departments.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook).Benefits:

Competitive salary based on experience.

Health, dental, and vision insurance.

401(k) with employer match.

Paid time off and holiday benefits.

Employee discounts on vehicles and services.

Full-time