Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The Project:

The Latin America region is home to some of the world’s fastest growing economies, with large-scale investment in infrastructure set for the coming years. We are looking to expand our footprint within Latin America from our base in Lima, Peru with potential opportunities throughout both Central and South America including Mexico and Colombia. We are looking for an ambitious and dynamic Administrator with experience in supporting teams working on large Civil Engineering Projects.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

Safety First - Going Home Safe and Well

Client Focus - Deliver on Our Promise

Integrity - Always Do the Right Thing

Create Opportunity - For Our People to Excel

Your Responsibilities Will Include:

Supporting the UKDT with bookings for all business and site trip travel, liaison with JV partner companies and admin team

PPE ordering and management

Booking meeting rooms

Set up of Zoom calls and connection with interpretation team

Management of local SCTR insurance for access to project sites

Provide administration support to the UKDT programme director where needed.

Admin Tasks: Typing agendas, meeting minutes, producing documents, briefing papers and all correspondence whilst adhering to information management procedures.

Creation of presentations for conferences and various other meetings.

Basic translation support for documents produced.

Supporting to create and issue communications to staff.

Facilities management support – ensuring water is ordered into the offices on a weekly basis

Local supplier payment processing supporting the finance team – creation of new suppliers, raising PO’s via Oracle with invoicing terms.

Event Management – Organisation of team communication sessions for team and assistance with Client and team building events.

Support to facilitate a project environment which is inclusive, diverse and celebrates our differences.

Create a high performing culture open to constructive challenge, seeking continual improvement and implementing lessons learnt.

You’ll Need To Have:

Fluency in English and Spanish

Stakeholder management experience.

Strong written and verbal communication skills.

Time management skills.

You’ll also need:

Be comfortable in a Matrix organisation.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

#LI-Hybrid #LI-Onsite

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Schedule: Full-time

Shift:

Travel: