Gem tender excutive

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Tender Executive is responsible for managing the end-to-end process of preparing, submitting, and following up on tenders and proposals. They analyze tender requirements, coordinate with internal teams, prepare technical and commercial proposals, and ensure compliance with regulations.

Key Responsibilities:

Tender Identification and Analysis:

Identify and analyze tender opportunities from various sources, understand requirements, and assess feasibility.

Proposal Preparation:

Coordinate with relevant departments to gather necessary information, prepare comprehensive proposals, and ensure they meet all requirements.

Cost Estimation and Pricing:

Work with finance and procurement teams to prepare cost estimates and competitive pricing strategies.

Documentation and Compliance:

Ensure all documentation is accurate and complete, including certifications, licenses, and compliance statements.

Submission and Follow-up:

Submit tenders on time, track their status, and follow up on any issues.

Communication and Collaboration:

Communicate effectively with internal and external stakeholders, including clients, suppliers, and subcontractors.

Additional Responsibilities:

Tender Monitoring: Continuously monitor tender portals and other sources for new opportunities.

Record Keeping: Maintain accurate records of all tender documents and activities.

Industry Knowledge: Stay updated on industry trends and best practices.

Reporting: Prepare reports on tender progress and outcomes.

Training and Guidance: Train and guide junior staff on tender processes.

Skills and Qualifications:

Analytical Skills:

Strong analytical skills to understand complex tender documents and requirements.

Communication Skills:

Excellent written and verbal communication skills to effectively communicate with internal and external stakeholders.

Organizational Skills:

Strong organizational skills to manage multiple tasks and deadlines.

Technical Skills:

Proficiency in relevant software and tools, such as Microsoft Office suite and e-tendering platforms.

Problem-Solving Skills:

Ability to identify and resolve issues that may arise during the tender process.

Industry Knowledge:

Knowledge of the specific industry or sector in which the company operates.