Accounts Payable Analyst

Job Description

The Accounts Payable (AP) Analyst reports to the AP Manager and is responsible for handling vendor queries, processing payments timely in Oracle, and maintaining the accuracy of the AP subledger in the Financials. The AP Analyst adheres to key performance indicators to maintain efficiency and accuracy in all tasks.

Responsibilities • Prepare the cash projections daily for material purchase orders (POs) and weekly for incidental expenses (non-PO). Analyze the “pay planning” report and “vouchered but not created invoice” report daily. Apply payment in Oracle accurately for all Legal Entities. • Prepare payment templates in Oracle and ensure accuracy of suppliers’ wire instructions, monitor execution of payments by reviewing current bank balances. • Maintain “late payment” tracker and collaborate with other departments to resolve issues (sourcing offices, logistics etc.) • Provide professional responses to vendor payment inquiries in Freshservice, and proactively reach out to vendors to reconcile current payments with their statements. • Resolve complex AP/IT tickets and guide/ train the AP Specialists team • Lead month-end close for AP activities, including reconciling the AP subledger to the General Ledger (GL), netting off intercompany AP and AR transactions, and reconciling bank accounts with the GL and advance payments to suppliers. • Maintain accuracy AP subledger in Oracle by applying prepayments to outstanding balances for all legal entities, netting-off difference in currency translation, proceeding with write up/offs for legacy issues. • Initiate the new supplier onboarding process by providing the compliance documents required (e.g., Tax ID, Vendor Form, Bank Instructions) to AP Manager as per guidelines. Key Qualifications • Demonstrated work experience as an Accounts Payable Analyst or similar role. • Expertise in accounting and business management software, Oracle or SAP a plus. • Extensive experience in account reconciliation. • Excellent time management and organizational skills. • Exceptional collaboration and communication abilities.

Full-time