Expression of Interest - Project Secretary

Schedule: Full-time

About the job

We’re looking for a Project Secretary (Contract Based) to join our Indonesia team.

When you work for us, you get the chance to join nearly 50,000 people all driven by a common purpose of delivering a more sustainable world. We’re excited about the challenges ahead. We believe there’s never been a more rewarding time to work in the energy, chemical and resources sectors.

As Project Secretary, you will be responsible to provide secretarial and administrative support to Project FEED SURF and GEP.

To succeed in this role, you should have knowledge of the project assistant daily activities and have minimum knowledge in Oil and Gas industry (Technical, General and Commercial Stuff).

Who we are

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

What you’ll do

We are looking for Project Secretary to join our team in Jakarta, Indonesia.

The role responsibilities include:

· Provide secretarial and administrative support to Project FEED SURF and GEP as a whole. The individual will assist with the organizing of travel, team building and project event, including preparing letters, faxes, reports, etc, maintaining the department’s files in an orderly manner, ordering stationery, arranging appointments, etc.;

· Maintain up-to-date records on staff;

· Support to Monitor staff timesheet commitment and send them to People (HR) group – as necessary;

· Assist in processing of project invoice checking sheets/expense claims/advances

· Arrange meeting room and schedule for all meetings required within the project office

· Support to arrange and coordinate logistics for all workshops/meetings of the Project. Prepare & record meeting attendance list if applicable.

· Help to screen telephone calls, enquiries, and documents for approval for Project managers then distribute it as necessary

· Provide interpretation and translation of documents, as requested upon

· Prepare drafts of Project letters, Faxes, e-mails, and other communication project document/records

· Support other staff in filing

· Implementing other assignments as required by the Project Manager.

What you’ll have

· A minimum of 3 years of experience with oil and gas project experience

· Minimum 1 project experience as Project Assistant, secretary, admin, desirable experience for offshore development

· Have knowledge of the typical project assistant’s daily activities and have minimum knowledge in Oil and Gas industry (Technical, General and Commercial Stuff)

· Experience handling and managing large volumes of documents

· Strong computer skills (Word, Excel, PowerPoint, desirable familiar with Microsoft Project)

· A good command of English both verbal and written

· Have ability to organize own work and meet strict deadline

· Ability to work in team environment

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Ready to join us? Apply now to submit your CV