Associate Managing Director

Requisition Number

40959BR

Position Description

Assists in managing a department that has institutional oversight responsibilities. Responsible for the development, coordination and administration of the department.

Org Level 1

Texas Tech Unv Hlth Sci Ctr El Paso

Campus

HSC - El Paso

Department

Contracts and Grants Acctg Elp

Major/Essential Functions

Assist with all facets of sponsored programs, gifts, endowments, grants and contracts

Review new award documents and modifications for relevant terms, conditions, and changes and apply award-specific terms, funding agency requirements, and university policies to ensure proper use of funds

Process transactions through various accounting systems following established deadlines after a thorough review and interpretation of the substance of each transaction

Maintain adequate documentation to support each transaction

Provide assistance to department administrators and staff on matters related to sponsored programs, gifts, endowments, grants, and contracts. Work closely with the Office of Sponsored Programs, Contracting, and Institutional Advancement to fulfill all gift, grant, or contract responsibilities

Work with department leaders and staff to research and resolve special accounting issues and requests

Build and maintain a knowledge base of university, federal, state, local and private agency policies and procedures

Serve as a resource in explaining a wide variety of sponsored programs funding mechanisms including grants, contracts, sub-contracts, fixed-price contracts, and gifts to department administration and faculty.

Interact with Principal Investigators (PI) regularly to ensure the financial aspects of the award are proactively led

Advise PIs on all aspects of awards, including complicated or unusual projects, award setup, modifications, extensions, etc..

Assists faculty and staff in developing, preparing, and overseeing budgets for proposals, contracts, sub-contracts, and other agreements

Adhere to all TTUHSCEP policies, procedures, and processes

Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

Actively promote and encourage staff across the institution

Ensure compliance with grant regulations

Other duties as assigned

Required Qualifications

Bachelor's degree in related field required plus six years administrative or management experience

Additional education may be substituted for the required experience on a year-for-year basis

Preferred Qualifications

Financial management experience and research administration experience, including award processes and/or post-award management

Experience in fund accounting, Banner Finance, and IBM Cognos. Proficient in interpreting complex financial data and financial statements

Proficient in reconciling, analyzing, and financial reporting

Intermediate to advanced experience with Microsoft Office Suite (Excel, Word, Access, Outlook, and PowerPoint)

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at:

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV, Transcript

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

Compensation is commensurate upon the qualifications of the individual selected

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

First line Managers