Accounts Payable Clerk

Kavaliro is seeking an Accounts Payable Analyst who will play a key role in supporting both the accounts payable and accounting teams. This position involves handling invoice downloads, scanning, and uploading documents, managing certificates of insurance, and organizing journal entry records. The analyst will also communicate with vendors to request invoice or credit copies when necessary and assist in onboarding new vendors into the Mincron System.

Primary Responsibilities

Download electronic invoices daily and upload them into Intellichief, company s imaging system.

Scan and upload hard copy invoices into Intellichief on a daily basis.

Respond promptly to requests for Certificates of Insurance.

Help reconcile vendor statements by requesting missing invoices or credits and supplying payment details when needed.

Scan monthly journal entries for the accounting department and upload them into Intellichief.

Collect and verify required documents for setting up new vendors.

Support additional projects and tasks as assigned.

Required Qualifications

High School diploma or GED.

Strong attention to detail, organizational skills, and a high degree of accuracy.

Effective verbal and written communication abilities.

Self-motivated, with a proactive approach to work and a focus on completing tasks independently.

Willingness and ability to learn new systems and processes.

Familiarity with AS400 systems is a plus.

A valid driver s license must be maintained.

Key Skills

Ability to optimize processes and eagerness for professional development.

Strong interpersonal and communication skills, both written and verbal.

Comfort working independently and managing ambiguity.

Experience interacting with and presenting information to executive leadership.

Proficiency in English to meet safety, training, and operational standards.

Physical Requirements and Work Environment

Primarily an office-based role with extended periods of sitting at a computer workstation.

Frequent use of computer systems, keyboards, monitors, and telephones.

Visual requirements include close and distance vision, color differentiation, peripheral awareness, depth perception, and the ability to adjust focus.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.