Registrar and PEIMS Specialist

Current Status: Accepting Applications Deadline: Until Filled Job Title: Registrar and PEIMS Specialist Reports to: Executive Director Position: Full-time Dept.

/ School: East or West Campus Primary Role and Purpose: Under the direction of the Executive Director, a Registrar/PEIMS Specialist combines the duties of a registrar (managing student records, transcripts, and related information) with those of a PEIMS specialist (coordinating the collection and submission of district-wide data to the Public Education Information Management System). This role is crucial for ensuring accurate and timely reporting of student data to the Texas Education Agency (TEA). FLSA Classification: Non-Exempt Education/Experience: * Bachelor's degree in accounting, finance, business, or information systems preferred.

Preferred.

* Seven years of experience with TEA, PEIMS, student accounting, reporting and student information systems.

Skills: * Strong understanding of PEIMS/TSDS data standards, submission processes, student attendance accounting, and district policies.

* Ability to maintain a high level of organization, attention to detail, and the ability to plan, coordinate, and implement comprehensive data collections and submissions, and meet deadlines.

* Strong time management skills with the ability to prioritize tasks to ensure accurate and timely data submissions.

* Ability to clearly define, communicate, and validate business processes; interpret policies, procedures, and federal and state reporting requirements.

* Proven proficiency in researching, analyzing, and interpreting data, writing reports, and maintaining and presenting data in various formats.

* Ability to maintain confidentiality regarding student information.

* Ability to withdraw students from the system and fulfill record requests from other districts or schools in a timely manner.

* Demonstrated proficiency with education-based computers systems, databases, business management software and report generation.

* * Understanding of computer and networking standards, practices, data security, and applications.

* Ability to communicate effectively, both verbally and in writing, is essential for interacting with a wide-ranging audience such as but not limited to parents, students, and school personnel.

* Adherence to safety rules and policies, supporting the goals of the school district, and providing excellent customer service to all stakeholders.

* Ability to manage stress in a busy environment is a critical component of this position.

* Ability to take initiative, demonstrate flexibility, and manage workload to achieve results with minimal supervision.

* Team player with strong interpersonal skills, able to collaborate with a diverse group of individuals at all levels within the district and across functional teams, exercising independent judgment and discretion.

* Ability to attend work on a regular and routine basis to avoid disruption to school operations.

Responsibilities and Duties: PEIMS: * Accurately collect, audit, and report the District's Public Education Information Management System (PEIMS) data and Texas Student Data System (TSDS), ensuring compliance with Texas Education Agency (TEA) deadlines and guidelines.

* Maintain constant communication, collaboration, and coordination with District and Campus administrators, staff, campus personnel, and state and federal agencies, such as the TEA and the Office of Civil Rights (OCR). Support the coordination of the submission of the Office of Civil Rights (CRDC) data to the Department of Education.

Support and sustain the Student Information System (SIS), including staff training and maintaining data integrity.

Provide accurate and efficient data for district and state reporting, auditing, funding, and accountability.

* Verify Unique IDs for students and staff.

* Verify quarterly master schedules are accurate for each campus and enter changes or corrections with ample time for academic advisors to enter student schedules prior to the start of each quarter.

* Closeout quarterly academic records and obtain signatures from teachers to verify correct grades are posted.

* Monitor campus and district PEIMS data to ensure data validation is error free.

* Run edits, reports and analyze data for accuracy prior to distribution to the campuses; identify preliminary data validation errors and work with campuses to clear such errors.

* Attend regional PEIMS workshops and disseminate information to appropriate staff.< br/> * Provide guidance, training and support to campuses and employees responsible for processing PEIMS data.< br/> REGISTRAR * Maintain physical and computerized student cumulative records to include requesting records from previous schools using TREx systems, processing ad hoc reports, updating student information and special program participation records, and processing transcripts requests.

* Transcribe graduation credits of transferring students and enter transcript data accurately.

* Prepare withdrawal paperwork, and send records to returning or new school, record data on withdrawal for reports.

* Calculate grade point averages, class rank, and prepare honor rolls.

* Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.

* Process and transmit requests for student information, including student transcripts for colleges and universities.

* Assist academic advisor as needed in making schedule changes and corrections and assist with distribution of schedules to students.

* Communicate by email, phone and/or facsimile with other schools or outside agencies regarding student records and prepare correspondence as required.

* Prepare files for proper electronic and/or physical storage and comply with state standards and record retention schedules.

Other Responsibilities * Comply with policies established by federal and state law, State Board of Education rule, and local board policy.

* Maintain a professional level of confidentiality concerning personnel, students and all information maintained in district's information systems.

* Provide optimal customer service to all students, employees, parents, community, members, and any other stakeholders of the district.

* Demonstrate a high level of independent, ethical, and professional conduct.

* Support the goals and objectives of the school district and follows all district policies.

* Uphold and adhere to safety rules and polices of the school's safety program.

* Perform other duties as assigned.

Job Related Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.

Occasionally the employee will bend or twist at the neck more than the average person.

While performing the duties of this job, the employee may occasionally push or lift items.

The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus.

The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

* Able to sit for long periods of time.

* Be able to grasp, reach and use fingers and hands to use computers.

* Must be able to hear phone.

Equal Opportunity Employer El Paso Academy Inc., is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, martial/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.

Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.