Customer Care Representative

Customer Care Representative (Portland Metro Area, OR)

Full Time

Purpose: The reason the job exists

The Customer Care Representative is responsible for managing, coordinating and controlling new construction warranty claims in designated communities. This role will provide superior customer service and be a trusted resource for homeowners, ensuring the company's quality standards while continually exceeding customer's expectations.

Attributes: The behaviors or traits required to do the job

Intentionality: We are deliberate and clear in all interactions. We talk straight as a means of building trust. We clarify expectations to avoid misunderstandings.

Innovative Spirit: We actively seek improvement and ways to be more effective and efficient today than we were yesterday.

Servant's Heart: Our relationships are built on empathy and respect. We look for win/win solutions. We are connected and care for each other.

Responsibilities: The essential actions required of the job

Be a trusted resource for homeowners

Schedule appointments with homeowners and perform onsite home inspections within the warranty

Evaluate warranty requests and determine needs with the utmost professionalism

Perform minor home repairs, adjustments, and modifications

Display empathy while providing superior customer service on the phone, in person and via email

Respond to phone calls & emails for warranty customer care

Organize homeowner paperwork & one year warranty files

Follow up on one-year warranty meetings

Work with internal and external departments to ensure homes are ready for new NHD meetings and that warranty claims are completed in a quality and timely manner.

Communicate and coordinate work orders with Trade Partners and/or manufacturers

Daily tasks include quality control inspections, warranty claim assessments, defect causes, & construction troubleshooting

Verify completion of Trade Partner workmanship and accurately documents completion

Assist Homeowner Care Team with scheduling, Trade base warranty follow-up, data-entry, filing & product/warranty research

Manage, follow up and track trade partner "open tickets" and coordinate scheduling

Attend company, department, region, and community meetings

Conduct in-depth home presentations with new homeowners before closing

Perform other related duties as assigned

Requirements: The experience needed to do the job.

Bachelor's Degree or equivalent years of related experience

4+ years of customer service experience required

2+ years of construction field experience preferred

Warranty experience preferred

General knowledge of the residential building industry and the ability to use general building tools and equipment

Intermediate/Advanced knowledge of Microsoft Suite Products (Outlook, Word, Excel)

Must possess a valid driver's license

Ability to work extended hours as needed to meet with homeowners

Competencies: The skills required to do the job

Solution-Focused: Solutions-focused people don't let workplace problems stop their progress. They remain focused on finding the best possible solution to resolve the problem so that quality work can continue.

Taking Responsibility: Completing tasks without being prompted; working constructively with others to complete projects; and exercising initiative beyond just the scope of a job description.

Positive Energy: Engaging with coworkers in cheerful, respectful, polite manner; contributing constructively to conversations and team meetings and avoiding behaviors that drain energy from others.

Leadership: Influencing others in a way that moves the team forward; being constructive in a way that helps the team to reach goals. Regardless of having a leadership title, employees who demonstrate leadership competency actively participate in discussions, ask questions, listen to others, and help build consensus on a team.

Team Accountability: Understanding the interdependency of the workplace and acknowledging that individual work impacts the work of the team and the work of the overall organization. An accountable team member will ensure their own work is done in a timely and effective manner to contribute to the success of their own team and the Company.

Collaboration: Working cooperatively with others to deliver positive results; sharing helpful information and resources in a timely manner, accommodating others' needs, and asking for help when needed to meet deadlines and commitments.

Communication: The ability to interact and exchange information effectively with others; keeping stakeholders informed of important information in a timely manner and engaging in meaningful dialogue that results in greater clarity.

Technical Development: Enhancing the ability to do the present and future job better through continuing to refine knowledge and learning completely new skills.

Problem-Solving/Critical Thinking: The ability to analyze workplace problems, come up with creative solutions, and then to test and effectively implement the solutions within the scope of responsibility.

Customer Responsiveness: Identifies internal and external customers, develops an understanding of their needs, builds trust with them, and always seeks to enhance the customer experience.