Executive Administrative Assistant

The Executive Administrative Assistant is responsible for providing administrative assistance to the Chief Financial Officer, and Chief People Officer including typing and producing correspondence, coordinating communication between various senior management personnel, preparing various board meeting materials and minutes, communicating with external contacts and local organizations.

This position performs various administrative/executive support and clerical duties, and also communicates, supports, summarizes data, and presents it in an organized manner while working with members of the department.

Ideal candidate will have and aptitude with financial information, an understanding of the Finance function at a publicly traded company, and be interested in continued expansion of the position over time.

Essential Functions * Type letters, memos and correspondence * Greet and direct visitors in a professional manner * Handle shareholder, investment banker, or vendor inquiries and communication.

* Interact with members of Northwest's Board of Directors, and other Senior Executives * Coordinate onboarding of new Finance Team Members * Prepare various board meeting agendas and materials * Support the entire Finance Leadership Team * Prepare various reports and summaries * Coordinate schedules and calendars * Maintain a tickler file of all policies * Notify responsible individuals 60 days in advance that a policy is required to have an annual update * Diplomatically represent Northwest and the executives at all levels of the corporate hierarchy which includes interacting with various executive level internal clients across all lines of businesses * Exercise a high level of tact and maintain a high degree of discretion due to role of department within the organization and related exposure to confidential data, ensuring frequent dealings with external parties, who are influential or important to the organization, are appropriately managed * Independently plan, organize, and perform advanced, complex, and confidential administrative support activities including special projects as assigned * Plan, coordinate, and oversee event planning for all meetings, both on and off site * Schedule internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering * Field emails and meeting requests; handle meeting conflicts and prioritization issues * Assist with staff onboarding and off boarding which includes requesting equipment setup, system access and lending authority levels * Perform specialized, confidential work * Type correspondence, meeting minutes, contracts, and other documents and distribute as necessary * Screen incoming calls and determine the level of priority while using caution in dispensing information * Open, sort, and distribute incoming correspondence including mail and emails * Conduct research, compile data and prepare summary reports as necessary * Book and maintain reservations and schedules for corporate trips taken by or arranged by the CFO * Manage calendars, schedule meetings, prepare correspondences and presentations and manage travel arrangements and expense submissions * Submit requests to process employee changes * Process documents and managing electronic files/presentations * Proof read reports, lists, and other information for accuracy Additional Essential Functions Essential Functions * Ensure compliance with Northwest's policies and procedures, and Federal/State regulations * Navigate Microsoft Office Software, computer applications, and software specific to the department in order to maximize technology tools and gain efficiency.

Knowledge of the Workday platform is a plus.

* Work as part of a team * Work with on-site equipment Additional Responsibilities * Complete special projects and other duties as assigned * Partner with personnel from other companies * Ensure total document and data integrity Safety and Health for those without supervisory duties * Abide by the rules of the safety and loss prevention program * Perform work tasks in a safe manner * Report any and all injuries to supervisor * Know what to do in case of an emergency QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education College or Associates degree in Accounting, Finance, Business Preferred Work Experience 5 - 6 years Secretarial/administrative assistant 8 - 12 years Executive Administrative Support General Employee Knowledge, Skills, and Abilities * Ability to establish effective working relationships among team members and participate in solving problems and making decisions * Ability to present and express ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written * Ability to actively listen to what others are saying to achieve understanding, sharing information with others and facilitating the open exchange of ideas and information * Ability to establish courses of action for self to accomplish specific goals, develop and use tracking systems for monitoring own work progress, and effectively use resources such as time and information * Ability to make right decisions based on perceptive and analytical processes, practicing good judgment in gray areas Additional Knowledge, Skills and Abilities * Proven PC skills, including all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) * Organizational skills with demonstrated ability to prioritize workload and attention to detail * Ability to multi-task and appropriately handle confidential information * Ability to work in a fast-paced environment; self-motivated, effective under pressure, and flexible * Ability to anticipate the needs of the executives represented and proactively take initiative to independently solve problems * Ability to analyze, understand data and draw conclusions; demonstrate problem solving skills and thinks outside the box to find creative ways to assist the team * Ability to work with minimal supervision, work well individually and in teams, share information, and support colleagues * Ability to maintain a poised attitude under pressure with the flexibility to adapt to changing priorities in a deadline driven environment * Ability to handle sensitive situations in a diplomatic fashion Northwest is an equal opportunity employer.

We are committed to creating an inclusive environment for all employees.