Administrative Assistant

Job Description

SUMMARY

Reporting to the Housing Choice Voucher Program Manager or Supervisor of the Housing Choice Voucher Program (HCVP) Department and/or his/her designee, the Administrative Assistant is responsible for performing a wide range of clerical and administrative duties necessary to support the Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

Performs all duties in accordance with rules, regulations, and policies; may involve communication with other departments.

Processes routine paperwork and/or enters data into a department log or database;

Develops procedures and guidelines related to the filing and/or imaging of documents;

Compiles information from various sources and prepares specialized reports as needed; formats reports according to department standards;

Prepares routine correspondence as directed;

Performs administrative support activities such as maintaining files and central records, printing and duplication services,

Attends meetings as requested and records and distributes minutes

Sorts and routes mail to proper divisions;

Performs a variety of administrative tasks such as organizing appointment calendar, booking meeting rooms, screening visitors and telephone calls by answering or referring routine questions;

Assists department personnel on special projects

Schedules conferences and meetings and records meeting minutes

Generate annual re-examination and proposed termination notices using mail merge features. Mailout documents to program participants

Monitor and Track Request for Tenancy Approvals (RFTA) for passing inspections

Distribute inspection booklets to Housing Specialist

Other administrative duties as assigned.

Education and/or Experience

High School diploma or G.E.D required. Associates Degree is preferred. The position requires a minimum of three years of administrative support experience, with at least two in the Housing field; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed.

EEO POLICY STATEMENT

HANO provides equal employment opportunity to all individuals regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, religion, physical or mental disability, sex (including pregnancy, childbirth, or related medical conditions), gender identity, or gender expression results of genetic testing, or service in the military or veteran status or any other status protected under applicable federal, state or local law. Discrimination of any type will not be tolerated.

Full-time