Office Assistant

Office Assistant â Part Time JOB SUMMARYWe are seeking a detail-oriented and highly organized Office Assistant to join our team.

The ideal candidate will play a key role in ensuring smooth office operations by handling data entry, managing production schedules, and providing customer support.

This position requires strong communication skills, attention to detail, and the ability to work in a fast-paced environment.

This position is part-time and in-eligible for benefits.Data Entry & Order Management:Enter incoming paperwork and create sales orders in Sage ERP software.Input weights of completed orders into Sage to ensure accurate record-keeping.Production Schedule Coordination:Update and distribute the daily production schedule to relevant departments.Ensure timely communication of any changes in the production schedule.

Customer Communication:Answer phone calls, assist customers, and relay questions to the yard team via radio.Provide prompt feedback to customers after receiving responses from the yard team.Paperwork Filing:File completed order paperwork in an organized and systematic manner for easy retrieval.

Qualifications:High school diploma or equivalent; additional office administration or customer service experience is a plus.Proficiency in Microsoft Office (Word, Excel, Outlook).Excellent communication skills, both verbal and written.Strong organizational skills and attention to detail.Ability to multitask and prioritize tasks in a fast-paced environment.

CONDITIONS OF EMPLOYMENT:Successful candidate must submit to post offer:Pre-employment physical examinationMedical history checkDrug testing.

WORKING CONDITIONS AND PHYSICAL EFFORT:Significant time working at a desk using a computer.Ability to occasionally lift/move office supplies and equipment (up to 20 lbs.).Manual Dexterity - The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects.Near visionâ see objects at close range.Visual color discrimination.