Administrative Professional 1

What You'll Do:

Types, proofreads, and edits typed documents

Copies, scans, distributes, posts and/or files correspondences, reports, and memos

Prepares various documents (e.g., composes, types, obtains signatures)

Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)

Produces typed copy of staff correspondence, schedules, logs kites and types responses

Researches, retrieves, and enters data into DOTS Portal system or other applicable programs

Directs telephone inquiries from the public to the appropriate staff member

Inputs data entry into ORAS, as needed

Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.

Interacts with other departments

Provides information and compilation of data

Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives

Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)

Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)

Reviews visiting applications for completion of content and enters data into DOTS Portal System.

Coordinates and ensures processing of routine tasks

Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports

Creates new files

Purges records in accordance with applicable retention schedules

Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.

Serves on committees and attends meetings, seminars, conferences, and in- service training as required

Ensures work area is secure, clean, and orderly

Provides other related clerical support as required

Performs other duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management