Senior Program Administrator

Position Details

Position Information

Recruitment/Posting Title

Senior Program Administrator

Job Category

Staff & Executive - Administrative & Support

Department

School Public Affairs & Admin

Overview

Rutgers School of Public Affairs and Administration (SPAA) is a premier institution for public affairs and administration education globally, preparing the next generation of public and nonprofit administration professionals and scholars.

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Administrator. The New Jersey Certified Public Manager Program is administered by the New Jersey Civil Service Commission (CSC) and delivered by Rutgers University's School of Public Affairs and Administration (SPAA) to meet the complex demands and challenges of the 21st-century public management environment. The CPM program's main mission is to provide management leadership training to Managers, Administrators and Supervisors working in local, state government, as well as in nonprofit organizations. To support the continued growth of the CPM Program and its ongoing student enrollment, the Senior Program Administrator will be responsible for the overall management of the certificate program which trains approximately 250-400 people per year. The Senior Program Administrator will report to the Dean of the School of Public Affairs and Administration.

This position is responsible for and not limited to the following:

Communicates information to all participants who enroll in the CPM program.

Responds to all questions from program applicants and participants.

Ensures that all participants are given access and enrolled into the course management system.

Assigns instructors for all modules in the CPM program. Locates classroom space for each of the cohorts.

On a weekly basis, monitors the progress of each participant through

the use of the course management system in regards to participant attendance, grades, etc.

Prepares regular management reports about the program.

Conducts annual graduation ceremony for the participants that complete the program. Maintains contact with CPM graduates.

Monitors, reviews, tracks and reports the progress of each of the participants in the program, revenues, costs, registration numbers.

Develops and implements new or revised policies, procedures and procedures as needed.

Develops materials that market the certificate program through various media, including (but not limited to) printing (such as flyers and postcards), video, audio, social networks, conferences and webinars.

The Senior Program Administrator is responsible for visiting each of the cohort locations in the CPM Program.

Develops and maintains relationships with people at all levels of government and nonprofit organizations in New Jersey.

Communicates information about the New Jersey CPM program and the benefit it will provide by increasing the management capacity of government entities and nonprofit organizations and enhancing the careers of their employees enrolled in the program.

The Senior Program Administrator will attend open houses, conferences, education fairs, and related events to promote the CPM program and recruit new participants.

Works closely with the Associate Dean for Finance and Administration to ensure that all admitted participants are in good financial standing.

The Senior Program Administrator is called upon by the Dean to undertake special projects and/or new initiatives. Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at

FLSA

Exempt

Grade

06

Position Salary

Annual Minimum Salary

75382.00

Annual Mid Range Salary

93917.00

Annual Maximum Salary

112452.00

Standard Hours

37.50

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

A master's degree in public administration, public policy, public affairs, or a related field, and a minimum of four years of relevant work experience - or an equivalent combination of education and work experience. Certifications/Licenses

Required Knowledge, Skills, and Abilities

Demonstrated experience in supervision, managing teams, projects, and growing networks of valuable stakeholders. Preferred Qualifications

Preference will be given to candidates who have experience with the NJCPM program and work experience in New Jersey. Equipment Utilized

Preference will be given to candidates who have experience using the Canvas LMS system. Physical Demands and Work Environment

Position requires significant travel within New Jersey.

Special Conditions

Posting Details

Posting Number

25ST0734

Posting Open Date

04/30/2025

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: