Property Administrator

Job Description

Property Administrator

LHH Recruitment Solutions is looking for an administrative professional for a client in the Northern Kentucky area. This position will be a combination of admin and accounts payable duties in a property admin capacity. Ideally candidate will have solid administrative experience and be able to work onsite 100%. This position is temp to hire and will pay between $19 and $21/hr.

RESPONSIBILITIES

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.

Schedule and coordinate meetings and event as requested.

Assist in lease administration activities, including tenant contacts and insurance information; generate reports.

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in the bidding process.

Prepare and code invoices for the Property Manager’s approval.

Ensure office is stocked with office supplies and other required items to maintain the office.

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.

Track and file contracts and insurance certificates; maintain follow-up system for expirations.

Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.

Maintain the property purchase order system.

Maintain lease and contract files, as well as other files located within the property management office.

Promote and foster positive relationships with tenants and clients and track service calls as required.

Assist with monthly and quarterly management reports as well as annual budget preparation.

Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

REQUIREMENTS:

Minimum of 2 years in an administrative role

Exposure to Accounts Payable invoice processing

Strong Microsoft 365 skills.

Excellent communication skills, both written and verbal

Prior experience in Property Management is a plus.

Pay Details: $19.00 to $21.00 per hour

Search managed by: Christopher Riley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Full-time