Senior Financial Analyst

About us\:

Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at Department of Children and Youth Ohio.gov.

DCY’s core hours of operation are Monday-Friday from 8\:00am to 5\:00pm, however, daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7\:00am and as late as 9\:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space.

If you have applied or interviewed for this position within the last 30 days you DO NOT need to reapply you are still in consideration for this opportunity.

Under direction, independently researches and analyzes complex information to resolve errors, modify data, and/or determine appropriate action with external involvement, and administers the fiscal aspect of grants\: reviews operational status of agency grants and funds and provides forecasts to supervisor to ensure grants and funds will not exceed appropriations or period of availability; analyzes and recommends appropriate action relative to proposed expenditures and deviations from cash/grant spending plans and/or forecasts; prepares and analyzes fiscal functions for quarterly grant reconciliation activities (e.g., outlays; cash draws and revenues; grant authority) relating to federal grants awarded by the federal agency (e.g., Health and Human Services) in accordance with federal and state regulations; utilizes various software reporting methods (e.g., spreadsheets; reports writer; word processing) to gather data necessary to reconcile completed reports for federal claims and draws; compares extracted data to reports used to compile and submit federal financial reports; investigates inconsistencies in Ohio Administrative Knowledge System (OAKS) regarding the reporting and maximizing the federal claim and draw differences; meets with other Bureaus within the Office of Fiscal and Monitoring Services (OFMS) to analyze and reconcile differences; maintains thorough records, both hard copy and electronic, including analysis, work papers, and actions recommended and/or implemented; analyzes and reports activities in compliance with state and federal regulations and in regard to federal grants awarded by US Department of Health and Human Services; researches, analyzes, reviews, and monitors agency financial transactions and cost accounting reports by grant/program to ensure effectiveness and fiscal integrity of federal programs and compliance with applicable state and federal policies and procedures (e.g., Office of Management and Budget [0MB] Circulars A-87 and A-133 and Compliance Supplement; Ohio Revised Code [ORC]; Code of Federal Regulations [CFR]; Cash Management Improvement Act [CMIA]; Internal Accounting Control Program [IACP]); prepares agency financial and managerial reports and/or statements (e.g., General Accepted Accounting Principles [GAAP] Schedules; Schedule of Expenditures or Federal Awards [SEFA]; quarterly federal financial reports; federal program close-outs) for multiple federal grants/programs (e.g., Adoption Assistance; Foster Care; Child Welfare; Temporary Assistance to Needy Families).

Gathers and/or uploads financial data necessary to prepare estimates; calculates federal cash amounts to be drawn to ensure availability of federal funding to cover approved administrative, program, and benefit payments for the agency (e.g., reviews daily accounting transactions; analyzes, verifies, and monitors balances by letter of credit, agency fund, and/or federal grant); performs draw requests in appropriate federal payment management systems (e.g., Payment Management System [PMS]/Division of Payment Management [DPM]; enters revenue documentation in OAKS; prepares documents for transfers of cash between agency funds and/or bank accounts; prepares reconciliations of various programs revenue deposits, cash balances, and federal cash draws (e.g., federally claimed expenditures to federal cash draws); prepares and reviews summary reports, financial documents, spreadsheets, and required deposit documents; maintains thorough hard copy and electronic records of reconciliations, financial statements and reports, work papers, and action taken; maintains grant information in Fiscal Monitoring System (FMS) Portal (e.g., Smartlink balances; expenditures; awards); maintains OAKS Grant Attribute table; submits OAKS Chartfield requests for grants; serves as contact for coordination of audits with internal, state, and federal auditors; provides assistance and advice concerning fiscal program policies and procedures (e.g., Cash Management Improvement Act); serves as liaison with federal, state, and county agencies, general public, and Ohio Department of Children and Youth (DCY) program areas to disseminate information pertaining to grant programs; drafts procedural documents (e.g., desk aids; user guides; process manuals) for each program report and/or reconciliation process and updates procedures as needed.

Performs other related duties as assigned (e.g., attends staff meetings; travels to attend and participate in meetings, conferences, and trainings; completes special assignments, as required; participates in the design and implementation of procedural guidelines and monitors fiscal activities for compliance with federal and state regulations; remains current with applicable state and federal laws, rules, procedures, and standards governing fiscal and budgetary operations by reading program journals, special reports, audits, and government websites; assists with federal reporting functions; remains current with computer software applicable for spreadsheets and analytical work; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Unless required by legislation or union contract, starting salary will be the minimum salary of the salary range 32 (step 1, currently $29.23 per hour) associated with this position.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application.

Proficiency Instruments/Assessments may be required for this position; Applicant must demonstrate proficiency with a passing score to move on to the structured interview portion. Regardless of a passing or failing score, all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized this 6-month period. Applicant with a failing score in the same classification may not re-take the same selection assessment for this 6-month period.

Travel required, as needed. Must provide own transportation or, in order to operate a state vehicle, you must have a valid driver’s license.

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status of posted positions

You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to .

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

42 mos. exp. or 42 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

-Or completion of undergraduate core program in business administration, accounting, finance or related field; 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

-Or completion of graduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

-Or 12 mos. exp. as Financial Analyst, 66562.

-Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE\: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.