Construction Accounting Manager

Job Summary:

The Construction Accounting Manager is responsible for overseeing the daily accounting operations, with an emphasis on project billing, compliance reporting, and tax filings. This role serves as a key liaison between accounting, project management, executive leadership, and external partners to ensure accurate financial tracking and adherence to regulatory requirements. The ideal candidate will bring a solid background in construction accounting, strong organizational skills, and the ability to excel in a dynamic, fast-paced environment.

Reports To:

Construction Controller

Duties/Responsibilities:

Supervise and support the construction accounting team, providing oversight and mentorship.

Manage the accounts payable (AP) process, including determining weekly payment runs and researching/resolving AP issues.

Prepare and review monthly AIA billing and support the development company with monthly construction draw process.

Prepare contractor cost certifications and other compliance documentation as required.

Assist Vista by Viewpoint ERP system troubleshooting and provide user support as needed.

Manage and monitor the ERP sync between Vista and Procore, resolving any discrepancies or sync issues.

Set up construction projects in Vista, including project budgets and subcontractor schedule of values.

Maintain compliance with local, state, and federal reporting requirements, including filing sales and use tax returns.

Oversee cash management processes, including bank reconciliations, cash flow forecasting, and monitoring account balances.

Assist with external audits, preparing necessary schedules and documentation.

Continuously improve accounting processes and implement best practices to enhance accuracy and efficiency.

Perform additional accounting and finance-related duties as required.

Required Skills and Abilities:

Strong understanding of AIA billing, job costing, and construction compliance

Proficiency with Vista by Viewpoint and Procore (or similar ERP/project management systems)

Knowledge of sales and use tax regulations.

Excellent verbal and communication skills.

Strong computer skills including Microsoft Office.

Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays.

Ability to effectively multitask while analyzing and solving problems.

Education and Experience:

Bachelor’s degree in accounting, finance, or related field.

Progressive experience in construction accounting

Physical Requirements:

Must possess a valid driver’s license and insurance.