Senior Level Condominium / HOA Manager

Job Description

Description

Home Care Maintenance Company (HCMC), a premier property management firm based in the Hamptons, is seeking an experienced Senior-Level Community Property Manager to oversee a portfolio of Condominium and HOA communities.

The ideal candidate is a seasoned professional with exceptional communication, organizational, and customer service skills. This role requires the ability to manage senior-level interactions, juggle multiple priorities in a fast-paced environment, and execute tasks with precision and reliability.

We’re looking for a proactive, detail-oriented individual who values long-term growth and is eager to develop professionally within a stable and rapidly expanding company.

If you’re ready to bring your expertise to a high-impact role, we encourage you to apply.

Summary of Responsibilities

Coordinate daily with the community administrative assistant to manage all property operations across multiple communities, including customer service, invoicing, payments, bank reconciliations, vendor coordination, repairs, and capital projects.

Communicate regularly with board members, owners, and stakeholders via email, phone, Zoom, and in-person meetings.

Attend and prepare materials for annual and board meetings; occasional after-hours and weekend meetings required.

Assist boards and legal teams with updates to community rules, by-laws, and policies.

Prepare and present annual budgets and financial reports; collaborate with treasurers and accountants on year-end financials.

Review bank reconciliations, monthly reports, vendor contracts, and ensure insurance compliance.

Manage community communications, certified mailings, and voting processes (proxies, ballots, quorum tracking).

Process documents related to unit sales, rentals, closings, flip taxes, and renovation approvals.

Support maintenance and concierge requests, coordinate work orders, and oversee vendor performance.

Supervise capital improvement projects, including gathering estimates, coordinating with contractors, and reporting.

Job Requirements

Community property management experience & knowledge

Executive level communication skills

Proficient in Microsoft Word & Excel/ QuickBooks a plus

Ability to multitask

Positive attitude

Punctual & organized

Team Player

Clean driver's License (A Must)

Job Benefits

Paid vacation & holidays

Partial paid Medical

401K

Company phone & laptop

Company vehicle

E04JI80038m5407g3w2

Full-time