Executive Assistant

Job Details

BELLWOOD, IL

Full Time

High School

$18.00 - $21.00 Hourly

Up to 25%

Day

Admin - Clerical

Description

Central Credit Union of Illinois in Bellwood, IL is a not-for-profit financial institution looking for an energetic, conscientious and detail-oriented individual who enjoys making a difference, being part of a team, and takes pride in their career working in our professional, fast-paced office environment as a Full-time and/or Part-Time Executive Assistant. Are you looking for an established, reputable credit union that appreciates both its members and its employees? If so, please read on!

This position earns competitive compensation depending on experience and qualifications. We provide excellent benefits! If this sounds like the right opportunity for you, apply today!

ABOUT CENTRAL CREDIT UNION OF ILLINOIS

Our financial institution has been proudly helping local families manage their finances since 1936. We are a full-service credit union that makes banking simpler and preparing for the future easier. Our institution offers a wide variety of banking solutions. With over 12,000 members and multiple locations to assist them, we are happy to support the people in our community and their families.

OVERVIEW & RESPONSIBILITIES

The Executive Assistant will provide administrative support to ensure efficient operation of the office. General office support to managers and employees including a variety of tasks related to daily operations of the organization. The Executive Assistant will be reporting directly to our President/CEO.

Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.

Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.

Maintain supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing orders and verifying receipt of supplies.

Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.

Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.

Coordinate domestic and international travel arrangements for employees.

Maintain filing system, contact database, employee list, and inventory.

Order and oversee office supplies and food deliveries for group meetings.

Carry out administrative duties such as filing, typing, copying, printing, scanning etc.

Assist in the preparation of regularly scheduled reports including but not limited to payroll and expenses.

Develop and maintain electronic and manual filing systems.

Maintain various contact lists of vendors, suppliers and other service providers.

Ensure trouble-free operation of office equipment by completing preventive maintenance; calling for repairs; maintaining equipment inventories; evaluating new equipment.

Oversee land and building maintenance services performed by third party providers.

Reconcile, process, and submit invoices and expense reports for payment by the Accounting Department.

Organize infrequent travel arrangements and accommodations for senior managers and directors.

Maintain various employee records with integrity and discretion.

Handle sensitive information in a confidential manner.

Cover the switch board and reception desk when needed.

Special Projects as assigned.

Part-time Benefits:

- Sick Time

- Holiday Pay

- $75 credit for company clothing store

- Mileage and Expense Coverage

- Annual performance-based increase

- Success Sharing Bonus Program up to 7% of your annual compensation

Full-time Benefits:

401(k)

Dental insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Retirement plan

Tuition reimbursement

Vision insurance

We offer competitive compensation and benefits such as holiday pay, sick time, and extended learning opportunities.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.

Job Types: Full-time, Part-time

Pay: $18.00 - $21.00 per hour

Schedule:

4 hour shift

8 hour shift

Day shift

Monday to Friday

No nights

No weekends

Experience:

Administration: 1 year (Preferred)

Language:

English (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Bellwood, IL 60104 (Required)

Work Location: In person

Qualifications

Proven administrative experience.

Superb written and verbal communication skills.

Strong time-management skills and multitasking ability.

Aptitude for learning new software and systems.

Experience with accounting software and HRIS.

Excellent organizational skills and attention to detail.

Excellent written and verbal communication skills.

Proficient in Microsoft Office Suite or similar software.