Front Desk Coordinator

Job Description

We are looking for a highly organized and personable Front Desk Coordinator to join our team in Somerset, New Jersey. You will play a key role in ensuring the seamless operation of the front desk while providing essential administrative support. This is an excellent opportunity for a detail-oriented individual with strong communication skills to thrive in a dynamic environment.

Responsibilities:

• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.

• Manage the check-in process, including issuing visitor badges and maintaining accurate records.

• Coordinate incoming mail distribution and handle daily fax reports efficiently.

• Schedule and manage conference room bookings to support team meetings and events.

• Liaise with vendors and facilities teams to address maintenance and operational needs.

• Provide travel support

• Maintain and update administrative records to ensure accuracy and organization.

• Support general office operations by handling ad hoc tasks and projects as needed.

• Proven experience in administrative support or front desk roles.

• Strong customer service and interpersonal communication skills.

• Proficiency in Microsoft Office Suite, including Outlook, Teams, Word, and Excel.

• Ability to manage multiple tasks efficiently in a fast-paced environment.

• Detail-oriented with excellent organizational skills.

• Familiarity with coordinating facilities, mail and vendor communications

• Experience handling visitor and travel arrangements is preferred.