Administrative Professional 3

Schedule: Full-time

The Administrative Professional 3 (Education Coordinator) plays an important part at the Ohio Chemical Dependency Professional Board. In this role, you will be responsible for:

Overseeing the board’s continuing education (CE) monitoring system.

Creating and updating manuals and policies for providers.

Communicating with potential and current educational providers.

Conducting educational provider audits and awarding educational provider status.

Guiding staff conducting sponsor approvals and certificate/license audits and assisting when necessary.

Preparing correspondence for certificate/license holders and CE providers.

Administering the Chemical Dependency Professionals (CDP) college endorsements for all degree programs to ensure that degree programs meet acceptable levels of standards and are applicable toward board licensure/certification.

Assisting the Education and Training committee to assess and award endorsements.

Communicating with universities and colleges regarding education requirements.

Creating all documentation for endorsements and maintaining records.

Communicating endorsement programs with board license examiners.

Building relationships with colleges and universities to understanding certification /licensing requirements for applicants.

Creating and delivering presentations to college students.

Working with applicable associations and organizations such as Ohio Counseling Association (OCA), National Association of Social Workers (NASW), Ohio Coaching and Mentoring (OCAM) in communicating board requirements.

Maintaining documentation for administrative and fiscal policy and procedures to include employee handbook, Board by-laws, reconciliation of revenue and refunds.

Preparing board meeting communications and minutes.

Compiling all licensing reports and revenue reports.

Approving p-card transactions.

Maintaining asset management records.

Acquiring quotes for IT purchases.

Overseeing record retention and disposal.

Training and serving as lead workers for staff responsible for answering general board information email and calls.

Providing back-up assistance as necessary to examiners, reviews and verifying incoming information regarding applications for licensure, certification, or renewal.

Identifying problems, reviewing for accuracy, completeness and acceptability, contacting applicants and/or licensees regarding submitted materials or obtaining additional information.

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial/administrative professional field.

Or 30 months experience or 30 months training in secretarial/administrative professional field.

Or 12 months experience as Administrative Professional 2, 16872.

Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services