Workshop Administrator

Industry: Services

Location: Malta

Basis: Full time

Remuneration: Salary

Main Duties:

Receive, record, and inspect all vehicles entering the workshop

Complete all necessary documentation and update the software accordingly

Deliver, track and update Work orders to the Supervisor for assignment of technical personnel

Update records on time, including software with any related data

Assure the staff complete the required works, and their job card

Update the VOR status daily according to the progress of maintenance or repairs

Ensure that towed vehicles have a WO and are prioritized in the VOR system

Maintain constant communication with the Supervisor and Workshop Manager

Ensure that all documentation related to completed repairs is properly filled

Participate in internal audits related to WO management and VOR control

Generate periodic reports depending on the exigencies of the workshop

Follow company health and safety policies and any other duties required

What Skills do you need?

ECDL qualification

Intermediate/Advanced English required. Maltese and Spanish are desirable

2 years working experience in the same role or related roles like fleet operations, fleet logistics or vehicle maintenance workshop

Proficient experience with documentary management, fleet logistics (eg Maximo)

Proficient use of MS applications especially MS Excel and MS word

Strong decision Making, Leadership & Team Working skills

Strong Problem Analysis, organisational sensitivity and initiatives

Understands the technicalities of Document Management Systems

Eligibility to work in the EU is a must

Want to see more jobs? Check out all our ACTIVE VACANCIES

Check out your net salary with Salary Calculator - Malta