Accounts Payable & Accounting Specialist

Job Title: Accounts Payable & Accounting Specialist

Job Description:

We are seeking a detail-oriented and reliable Accounts Payable & Ledger Specialist to join our finance team. This position is primarily responsible for daily reconciling of transactions and managing the full accounts payable cycle. The ideal candidate will also support compliance tasks, including business license maintenance and quarterly contractor tax filings.

Key Responsibilities:

Daily bookkeeping (coding/classifying/reconciling) of transactions to the appropriate general ledger account

Prepare bank reconciliations for all company accounts and submit them for review

Process and record accounts payable transactions, including vendor invoices, payments, and expense reimbursements

Monitor AP aging reports and follow up on outstanding balances or discrepancies with vendors

Screen company credit card transactions to ensure appropriate spend

Ensure compliance with internal policies and contribute to accurate financial reporting

Maintain and renew business licenses in various jurisdictions

Assist with the preparation and submission of quarterly contractor tax filings, including 1099 reporting

Support month-end closing procedures by providing accurate financial data and documentation

Collaborate with internal teams to improve financial workflows and ensure timely processing

Qualifications:

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

2+ years of experience in accounts payable and financial operations

Experience preparing reconciliations and supporting compliance functions

Proficiency with accounting software and Microsoft Excel. Experience with Sage Intacct a plus!

Experience making journal entries

Strong attention to detail, organization, and follow-through

Excellent communication and problem-solving skills

Understanding of Generally Accepted Accounting Principles (GAAP)

Company Benefits:

Medical, Dental and Vision Insurance - Certain health plans are 100% company paid for employee coverage

Basic Life Insurance (up to $25,000)

Company 401K Retirement Plan Match

Paid Holidays

Paid Time Off (PTO)

Financial Wellness - SmartDollar/EveryDollar Access

On the Job Training & Certifications

Collaborative, Team-Oriented Environment

Quarterly Incentive Program