Project Coordinator

Job Description

JOB DESCRIPTION: PROJECT COORDINATOR

1. Assist Operations Manager, Senior Project Manager and all Project Managers with day to day

project management and operations.

2. Create project commitments in Procore as well as uploading drawings, specs, and all other

necessary documents from shared folder, creating project directory and inviting appropriate parties

to join the project, etc.

3. Is responsible for all project document preparation and coordination including the following:

• Drawings, Submittals, RFI’s

• Review Client Change Orders with Project Managers for approval. Prepare and submit approved

Change Orders to clients and create in Procore.

• Review Subcontractor Change Orders with Project Managers for approval. Prepare, create in

Procore and send approved Change Orders to subcontractors.

• Create monthly owner billings in Procore.

• Maintain Procore invoicing dates for subcontractors as well as working closely with PM’s to

verify billing percentages of submitted AIA’s.

• Scheduling of and attendance at Project Meetings

• Preparing and distributing Project Meeting Minutes

• Ensure that all required Subcontractor and Vendor paperwork is on file and in Procore prior to

project commencement (Certificates of Insurance, W-9s, signed subcontracts/purchase orders).

o Review Subcontractor/Vendor Insurance Certificates for compliance with A-1 and project owner

requirements.

• Create Subcontracts and Purchase Orders in Procore sending to parties via DocuSign along with

all contract attachments, exhibits, etc. Will be responsible for tracking receipt of executed

documents.

• Compile and distribute project Close-Out documents

• Create and maintain Submittal and Change Order Logs

• Monitor project photos to ensure that pictures are being uploaded daily to Procore by the

Superintendents.

4. Assist in obtaining permits, licenses, and inspections, including ordering necessary drawings.

5. Manage all necessary project related correspondence.

6. At times, will be asked to visit job sites to become familiar with, and observe the

progress of, assigned projects.

This is a TEMP TO HIRE positon.Company Description

Fritz Staffing Group is a trusted staffing partner specializing in the construction and skilled trades industries. For over 5 years, we've been matching qualified electricians, carpenters, plumbers, HVAC technicians, general laborers, and more with reputable contractors and job sites across the region. We understand the demands of the industry and pride ourselves on delivering reliable, job-ready talent—fast. Whether it’s short-term help or long-term placements, Fritz Staffing Group is built on strong relationships, safety, and results that keep your projects moving.

Full-time