Front Desk Coordinator

Job Description

Join Our Multi-Disciplinary Team at Vida Integrated Health!

Vida Integrated Health is seeking a dedicated Front Desk Coordinator to join our exceptional team at our Vida Madison clinic. This is your chance to become part of a truly integrated team and establish your career in the vibrant Greater Seattle area!

Why Choose Vida Integrated Health? At Vida, we're more than just a clinic—we're a vibrant community committed to holistic health and wellness. Our collaborative team of professionals creates a fun and supportive atmosphere where every team member thrives. If you’re ready to grow your career and make a real impact, this is the place for you!

Our team is a dynamic mix of Chiropractors, Functional Medicine Physicians, Nutritionists, Acupuncturists, Physical Therapists, Physical Therapist Assistants, and Massage Therapists. Together, we provide a holistic, in-house approach to healthcare that truly transforms lives.

What We're Looking For:

Team Player: Someone who thrives in a collaborative, supportive, and fun team environment.

Passionate and Proactive: A motivated individual eager to learn, grow, and make a difference in patients' lives.

Customer-Focused Care: Someone who will maintain the highest standards of customer service, always putting our patients first and providing them the best possible experience.

Why You’ll Love Working With Us:

Supportive Culture: Join a team that values collaboration, innovation, and mutual respect.

Professional Growth: Opportunities for continuous learning, development, and advancement.

Innovative Environment: Be part of a forward-thinking clinic that embraces continuous improvement.

Expanding Presence: With six locations across Greater Seattle—Capitol Hill, U Village, Kirkland, Bellevue, Everett, and Renton—we are growing and thriving.

Generous and Flexible Paid Time Off

Paid Holidays

Comprehensive Insurance: Medical, Dental, Vision, Life Insurance, and more.

Internal Wellness Program: $2,000 in annual credits.

Product & Supplement Discounts

401(k) Retirement Program: With employer match.

If you are passionate about working with a top-notch team and are ready to contribute to our innovative healthcare model, we would love to hear from you!

Schedule: Full time, M-F.

Mon: 10:30-7:30

Tues - Thurs: 9:00 - 6:00

Fri: 8:00 - 5:00Compensation:

$21 - $23 hourlyResponsibilities:

Greet and assist patients in a friendly and courteous manner.

Check patients in and out, and schedule appointments in person and by phone.

Answer phones and make calls.

Collect payment, copays, deductibles, and inquire about previous balances.

Explain insurance coverage to patients in a clear, concise way.

Prepare new records, files, and maintain records.

Assist with projects, administrative tasks, and any other clinic tasks as assigned to support the team.

Keep the front area neat and tidy at all times.Qualifications:

Ability to multitask – answer the phone, check in and schedule patients, respond to internal messages.

Ability to maintain attention to detail while working in a fast-paced environment.

Ability to work independently to complete and execute tasks, and ability to work with others as a team, as well as being able to learn quickly from oral and written instructions.

Strong customer service skills, verbal communication, and professionalism.

Computer Skills (Word, Excel, Teams)

Must be able to lift up to 15 pounds – able to take out trash/shred container.

Experience in a fast-paced administrative role is a plus!About Company

Welcome to Vida, where integrated healthcare meets unparalleled excellence in the greater Seattle area. At Vida, we bring together a dynamic team of Functional Medicine Physicians, Nutritionists, Chiropractors, Acupuncturists, Physical Therapists, and Massage Therapists, all united under one roof with a singular mission: to help you achieve your health and wellness goals.

Our collaborative approach ensures that you receive the most effective treatment plans and outcomes. Our providers regularly engage in patient roundtable meetings, sharing insights and strategies to enhance your care. With the convenience of being just steps away from one another, our experts can easily consult with each other, ensuring seamless coordination and comprehensive support.

At Vida, we believe that "Together is Better." Experience the synergy of a dedicated team working in harmony with you for a healthier, happier life. Join us at Vida, where your well-being is our passion!

Full-time