Office Manager - HR Assistant

EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability

Job Summary:

Founded in 1964, Thayer Power & Communication Line Construction Co., LLC has established itself as one of the premier contractors in the Telecommunications and Power industries. With our experienced staff and fleet of vehicles, we are able to meet telephone and power construction needs from concept through to reality.

The Office Receptionist/HR Assistant will handle a variety of personnel related administrative duties and act as the liaison between HR and managers/employees ensuring smooth communication and prompt resolution of all inquiries. The ideal candidate will collaborate with company leadership to complete basic job duties related to daily operations of an office, like scheduling meetings, telephone operations, coordinating training sessions, catering of lunches, assist in employee orientations and manage employee information documents.

Essential Duties/Responsibilities:

Answer phones and greet visitors in the main reception area

Order office supplies

Collect and distribute mail daily

Primary contact for company vendors

Ensuring office cleanliness by conducting daily checks and communicating with cleaning staff as needed

Organize office events, parties and luncheons

Assist employees with human capital management platform (Dayforce)

Track employee birthday and anniversaries for monthly acknowledgments

Uses knowledge of HR processes, technologies, and controls framework to initiate and/or complete routine employee data transactions and to monitor, audit and ensure data integrity.

Keep employee files up to date with most current documentation

Partnering with Leave Management, Payroll and Employee Data Management team(s) to ensure paperwork is processed timely and within federal regulations

Assemble new hire packets and assist in new hire orientation

Partnering with hiring managers and HR to conduct phone screens for potential candidates

Maintains confidentiality and workplace privacy.

Setting up interviews in coordination with hiring manager schedules

Communicating with candidates about position details, including working conditions, benefits and duties

Other Administrative HR Duties and general office admin duties as requested

Qualifications:

Strong attention to detail

Excellent speaking and listening skills to share information effectively, while paying careful attention to concerns and questions from employees and job applicants.

Ability to organize & prioritize tasks to meet deadlines

Ability to create and host presentations as needed

Works independently within established procedures; may receive general guidance on new assignments

Experience

High school diploma or equivalent

Previous administrative support experience and/or customer service experience preferred

Proficient in Microsoft Office. Advanced Excel skills preferred

Previous experience in construction or utility field is a plus.

Two plus years of administrative experience is preferred.

To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.

All applicants who are offered employment with Thayer Power and Communication will be subject to a background investigation and drug test. Offers of employment are contingent on the successful completion of a background investigation and drug test conducted in accordance with Thayer Power policy and state law.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability, or veteran status. In addition to federal law requirements, Thayer Power and Communication complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other details

Job Family Human Resources

Pay Type Hourly

Employment Indicator Full-Time

Travel Required No