Executive Assistant

Company Description

Kahani - by i2c Events specializes in creating unique and unforgettable love stories for special events. Our team works closely with clients to bring their vision to life, whether it's a classic fairy-tale wedding or a modern celebration. We focus on creating memorable and impactful experiences that are meant to be shared and cherished. Let us help you tell #AapkiAnokhiKahani.

Role Description

This is a full-time on-site Executive Assistant role located in Surat. The Executive Assistant will be responsible for executive administrative assistance, managing expense reports, providing executive support, and facilitating communication within the organization.

Position Overview:

We are seeking an organized and proactive Executive Assistant to support our founder with meeting coordination, calendar management, travel arrangements, communication, and general administrative tasks. This role requires strong multitasking, communication, and organizational skills.

Responsibilities:

Schedule and coordinate meetings for the founder.

Manage calendars and send reminders for meetings/events.

Organize travel and handle related arrangements.

Draft emails, documents, and manage communication.

Assist with task/project management and ensure deadlines are met.

Provide general administrative support and handle confidential information.

Requirements:

Proven experience as an executive assistant or similar role.

Strong organizational and multitasking abilities.

Proficient in Microsoft Office Suite and Google Workspace.

Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms).

Ability to work independently and manage confidential information.

Good communication skills, written & verbal.

Education:

Bachelor's degree in Business Administration, Management, or a related field (preferred).

Relevant certifications or additional training in administrative support is a plus.