Administrative Assistant

Job Description

This job will be located in Houston, TX

The Administrative Assistant is responsible for assisting the Operations Manager with general office administration. The ideal candidate will undertake the tasks of receiving calls, taking messages, routing correspondence and handling the Operations Manager’s requests and queries appropriately. We are looking for a competent Administrative Assistant that will provide personalized administrative support in a well-organized and timely manner.

This position reports directly to the Operations Manager

*Office Hours: Monday – Thursday, 8:00am-5:00pm; Friday 8:30am – 3:00pm

ESSENTIAL JOB FUNCTIONS

Perform administrative tasks, such as completing paperwork, answering phone calls, and maintaining records

Routinely use Microsoft Word, Excel and PowerPoint to complete administrative tasks

Provide prompt, accurate and friendly customer service

Adhere to Company Product Training Programs to enable continued success

Handle sensitive, confidential information and tasks with tact, discretion, and diplomacy

Assisting the Operations Manager with general office administration. Undertake the tasks of receiving calls, take messages and routing correspondence

Arrange meetings, appointments and provide reminders

Make travel arrangements

Be strong in ability to take detailed notes and accurately enter data

Produce reports, presentations, and briefs

Other duties as assigned

REQUIREMENTS

Excellent phone etiquette and customer service skills

Professional appearance and conduct (i.e., no jeans, stretch pants/tights, or ripped clothing)

Computer and technology savvy; previous Microsoft Office and Excel (intermediate - advanced level) experience

Strong communication and interpersonal skills

Detail oriented

Ability to work in a fast-paced environment

Highly motivated analytical thinker

Punctual (*very important to role)

Willing and able to cross train with other administrative personnel

Willing and able to work overtime, if needed (coming in early and working late)

Full comprehension of office management systems and procedures

Exemplary planning and time management skills

QUALIFICATIONS

Proven experience as Administrative Assistant, Senior Executive Assistant or in other secretarial position

Highly energetic individual, who has a positive, can-do attitude, with ability to multi-task and demonstrate effective time management skills

Strong verbal and written communication skills

Minimum 3-years working experience in the following: Word, Excel (Intermediate Level), Data Entry, Customer Service, and Administrative Assistant

EDUCATION

Bachelor’s Degree preferred but not required

COMPENSATION

Starting at $20 per hour

Full-time