Trainee Bookkeeper / Office Admin

Job Description

Looking for trainee office administrative assistant for a fast-growing accounting firm in Lutz, FL.

The ideal candidate will be highly organized, able to multi-task, be detail oriented and have exceptional communication skills with the ability to interact with a wide client base.

Candidate will be competent in prioritizing and a fast learner. They will be self-motivated and trustworthy, contributing to driving sustainable growth.

Responsibilities include, but are not limited to:

Answer and directing phone calls in a professional manner.

Organize and schedule appointments.

Write and distribute email, correspondence memos, letters, faxes and forms.

Assist in the preparation and filing of regularly scheduled reports.

Act as the point of contact for internal and external clients.

Develop and maintain an accurate filing system, workflow system and CRM

Assist in the preparation of Weekly Payroll

Assist in the preparation of Monthly - Sales tax returns.

Assist with Monthly Bookkeeping and related tasks.

Order office supplies and research new deals and suppliers.

File organization and document preparation.

Supporting the streamlining of the businesses to become paperless.

Requirements

Excellent written and verbal communication skills

Excellent time management skills and the ability to prioritize work.

Flexibility and willingness to accommodate last minute requests

Positive attitude, willing to learn, take responsibility.

Attention to detail and problem-solving skills.

Strong organizational skills with the ability to multi-task.

Comfortable dealing with large volumes of complex data

Comfortable dealing with clients from a wide variety of backgrounds

Proficiency in MS Office (MS Excel in particular)

Proficient with Google Docs

Ability to learn new software

Other Attributes

Experience in the accounting field – Not essential.

Experience using Project management software – Not essential.

Hindi or Gujarati language – Not essential

Software - QuickBooks / Drake / ADP / RingCentral– Not essential

Full-time