Project Coordinator

Job Description

Job Title: Project Coordinator

Location-Type: Onsite Universal City, CA

Start Date Is: May 1, 2025 or 2 weeks from offer

Duration: 3-month contract (potential to extend)

Compensation Range: $18- $22/hr

Role Overview:

The client is seeking a proactive and confident Project Coordinator to support their corporate services team. This role requires someone who can confidently take ownership, drive projects forward, and thrive in a fast-paced, dynamic environment. You'll be the go-to person for keeping operations smooth, timelines on track, and communication flowing across teams. Day-to-Day Responsibilities:

Plan, coordinate, and track projects to ensure on-time, within-budget delivery

Manage meetings, documentation, and logistics across multiple initiatives

Proactively identify and resolve potential issues before they impact progress

Build and manage vendor relationships, including handling contracts and payments

Collaborate with business leaders and stakeholders across departments

Analyze feedback and data to improve service levels and workplace experience

Partner with marketing and internal teams on communications and messaging

Suggest and implement improvements to enhance the employee experience

Support additional corporate services as needed Must-Haves:

2+ years of experience in food service, hospitality, facilities, or corporate services

2+ years of experience coordinating with clients and third-party vendors

Project management knowledge understanding of timelines, budgets, and deliverables

Strong written and verbal communication skills

Ability to take ownership, lead with confidence, and navigate ambiguity

Experience working cross-functionally with multiple stakeholders

Comfortable being active throughout the day (walking between buildings, some outdoor time)

Willingness to work occasional nights and weekends as needed Soft Skills:

Detail-oriented with strong organizational skills

Confident decision-maker

Excellent interpersonal and collaboration skills

Calm under pressure with a problem-solving mindset

Energetic, self-starter attitude Nice-to-Haves:

Experience managing end-to-end project delivery

Familiarity with vendor and stakeholder management tools

Previous work in entertainment or high-volume corporate environments