Office Manager

Job Description

Benefits:

Competitive salary

Paid time off

Training & development

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Careers AdvancementJob Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Maintain calendar of appointments and meetings

Field incoming calls and digital appointment requests. Directing and scheduling clients to the appropriate party

Input new clients into the customer portal. Keeping both portal and clients updated throughout the multiple phases of the project

Pay and record invoices

Ensure insurance companies have all necessary documents throughout the process of each project

Verify updated W-9s and COIs for sub-contractors

Invoicing and collections

Update and maintain accounting softwareQualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Full-time