Payroll Manager

Summary

Reporting to the Director of Human Resources, the Payroll Manager is responsible for the production and overall administration of the bi-weekly domestic payroll that includes exempt, non-exempt. This position is responsible for the management and supervision of the Payroll Administrators. The person in this position must be able to supervise, manage, motivate, and discipline when necessary. The manager is to ensure compliance with HOA company pay policies and government regulations as well as maintain the confidentiality and integrity of payroll information. Performs other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Accountability

Leadership

Quantitative Computation

Customer Service

Communication

Research

Results

Confidentiality

Integrity

Consistency

Responsibilities

Manage and train team of payroll administrators

Process payroll for assigned locations according to guidelines stipulated

Responsible for complying with and reporting on time and accurate processing of payroll that includes local, state and federal laws and obligations, regulations, wage attachments, garnishments, tax levy, and child support orders as required

Manage and oversee the accurate processing and calculation of hourly, salary payments, benefits, and deductions.

Ensure accurate payments but validating and reconciling data prior to transmission

Generate the payroll tax file and verify mandated returns and remittances for all employees and the employer payroll taxes

Responsible for ensuring accurate reporting of tax files

Reconcile and generate the GL accounting entries to accurately record the results of the payroll process with Accounting Manager

Ensure the timely and accurate submission of the following: payroll reports, tax reports, labor reports, garnishment knowledge, 401K report, W2s

Troubleshoot and analyze payroll system functions to ensure accuracy and compliance

Administer the reporting and payment processes required to reimburse or set up the receivables from the employee

Expert at calculating local, state and federal taxes

Manage the processing of PTO for each payroll cycle

Collaborating with HR and accounting teams

Spcial payroll related projects

Expert at troubleshooting and resolving payroll discrepancies

Implementing and maintaining reconciliations that prevent issues from occurring

Maintain accurate records of payroll documentation and transactions

Address issues and questions regarding payroll from employees and upper management

Perform audits and reconciliations of payroll information

Stay informed about current tax laws and business operations to ensure compliance with all applicable standards.

Oversee and ensure accuracy with managing changes to payroll processing (e.g. benefits, LOA, garnishments, deductions, taxes, adjustments and third party payments)

Skills and Knowledge

Ability to communicate clearly and concisely, both orally and in writing

Ability to build relationships at all levels

Ability to handle confidential and sensitive information

Ability to manage changing priorities

Ability to create reports

Ability to calculate figures and amounts such as percentages/ number comparisons and analysis

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Adaptable to performing under minimal stress when confronted with an emergency or crisis situation

Ability to manage a team

Qualifications

Bachelor's degree or 5-7 years of payroll processing experience or 5-7 years of payroll processing experience and CPP certification

Experience with in-house full cycle payroll required

Multi-State payroll experience required

High volume payroll processing experience a plus

5 years of supervisory experience required

Experience with UKG Pro Required