Support Staff Admin/HR (Administrative Assistant II)

Schedule: Full-time

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

PURPOSE OF POSITION:

Provide secretarial and administrative support and services to the relevant group.

KEY ACCOUNTABILITIES OF POSITION:

Provide the relevant group or team with administrative and clerical support when required

Prepare and distribute incoming and outgoing correspondence

Program and file documentation and set up and maintain group filing

Monitor and, when required, purchase stationary and other office supplies

Assist with a range of administrative activities including;

1. Preparation of expense reports

2.Processing of purchase orders/invoices

Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.

Arrange and make travel and accommodation arrangements

Support the administration teams of other groups when required due to absences

Perform reception cover when required

Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications

Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific:

Highly competent in MS Office suite

Proven time management and organisational skills

Standard Competencies:

Pro-active, goal oriented with excellent attention to detail.

Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.

Effectively manages change to work tasks and the work environment, and assists others with adapting to change.

A person of integrity who is trusted by others and consistently honours their commitments.

Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.

Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.

Demonstrates initiative and a willingness to learn and continuously improve on performance.

Able to work on multiple projects of various size and complexity.

Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

EXPERIENCE:

Required:

Experience in the relevant discipline in the same or similar industry, including previous administrative experience

QUALIFICATION, ACCREDITION, TRAINING:

Required:

No formal qualifications required.

HSE CAPEBILITIES: All Personnel

Demonstrate a visible and active commitment to:

I. personal well-being;

II. healthy and safe workplaces and activities; and

III. continuously improve WorleyParsons health, safety and environmental performance.

GENERAL ACCOUNITIBILITIES: All Personnel

Deliver quality services and demonstrate a commitment to understand and meet customer needs.

Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.

Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.

Act in the best interests of WorleyParsons at all times.

Perform any other duties that are reasonably required from time to time.

#LI-Onsite

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.