FT Staff Accountant

Description

The Staff Accountant is responsible for the procurement of goods and services in accordance with the guidelines as issued by the state Division of Purchasing and Contract, and the timely submission of required reporting of financial information pertaining to procurement. The position is responsible for all Foundation accounting, financial and regulatory compliance, preparing reports, assisting with the entire accounting system, reconciling accounts, inventory, and backup to front reception area as needed.

Examples of Duties

This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Responsible for the creation of all purchase orders issued by the College for the procurement of goods and services.

Responsible for assisting employees in the use of the state vendor list, state contracts, and the state bid process.

Responsible for maintaining an updated purchasing manual for the College.

Responsible for maintaining the Vendor File including the setup of new vendors and identifying 1099 vendors.

Oversees the HUB vendor reporting and insure the College meets the requirements for use of HUB vendors and submits HUB reports. Submits bid opportunities through the HUB portal for NC.

Responsible for the safe keeping of the College’s P-Cards (procurement cards). Monitors the use of all P-Cards to insure they are used according to state guidelines.

Prepare bid documents, schedule site visits, open bid documents and prepare award letter.

Complete reports required by the NCCCS, NC State Auditor, the NC State Controller, & Other Governmental agencies on a timely basis.

Complete the year-end process for Foundation accounting and gathering of information for preparation of the annual financial statements.

Responsible for all accounting and reporting for Foundation on a timely basis, accurately and efficiently.

Cooperatively works with the CFO and other members within Administrative Services to ensure daily operations are efficient, accurate, and timely.

Backup for monthly Institutional/Federal funds, county, and state bank reconciliations.

Posts journal entries for all electronic deposits made to the College from outside agencies and any related check requests.

Serves as petty cash custodian.

Serves as back up to the front receptionist and cashier.

Accounting and reporting for Foundation accounting on a timely basis, accurately and efficiently.

Attends training and conferences as necessary to remain current in federal, state and local compliance requirements on foundation and purchasing; and actively participates in staff development workshops, staff meetings and serves on College committees as assigned.

Supports the mission of the College and Administrative Services Department.

Minimum/Required Qualifications

Minimum Qualifications Required

Bachelor’s degree from an accredited college or university in Accounting, Business Administration, or related field.

OR Associate’s degree in Accounting or Business Administration and 2 years of experience in accounting and or purchasing.Preferred Qualifications:

Community College experience in Purchasing/Accounting

Colleague experience

How to Apply

MUST READ

Special Instructions and Additional Information to Applicants:

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application or this will also result in an incomplete application. Official transcripts must be submitted to the Human Resources Director within (15) days upon hiring. All applications must be submitted directly via our online application system at

Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. To receive credit, all relevant experience must be included in the work history section of the application.

Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.