Office Administrator

Are you a seasoned administrative professional with a background in HR? Are you looking for a long-term career opportunity with a well-established and respected company in the Santa Barbara area? If so, this could be the perfect opportunity for you!

Our client, an asset management firm in Santa Barbara, is seeking a proactive and organized Office Administrator to join their close-knit and collaborative team. This is a key position responsible for supporting daily office operations, supporting HR functions, working with administrative staff, and helping the business grow efficiently.

Responsibilities include:

Serve as the primary contact for all outside vendors such as IT, phone systems, company insurance, etc.; oversee contracts and manage deadlines related to these.

Serve as the initial point of contact for employees regarding HR including paid time off, IRA contributions; facilitate onboarding for new staff and provide necessary training and supervision.

Assist team in streamlining and managing the communication, workflow, and completion of various tasks.

Review current office procedures and develop, improve, streamline and oversee changes where needed.

Utilize current database and spreadsheets to ensure tasks are tracked, on time and communication is clear.

Track personal billable hours; supervise monthly client billing process for company; review billing entries on a weekly basis for grammar, spelling, etc.

Skills/Qualification:

Bachelor's degree or a minimum of 5 years of administrative experience with at least 2 years as an Office Administrator.

Management and interpersonal skills to build relationships with colleagues, manage conflict and foster a positive office environment.

Experience with supervising staff, delegating tasks, and providing training and mentorship as well as working collaboratively with all team members.

Written and verbal communications skills to interact with employees, clients, and vendors effectively.

Time management skills to efficiently manage office projects, deadlines, and task management systems.

Strong organizational skills, acutely detail orientated, and able to manage multiple projects simultaneously.

Strong prioritization skills to maintain an organized office environment and smooth office operations.

Exceptional attention to detail ensuring accuracy in documentation, financial transactions, and other administrative tasks.

Advanced computer skills including experience in PC and Mac environments; database experience extremely helpful, with knowledge of Excel.

Benefits include:

Paid time off intended as sick leave upon hiring.

Additional paid time off begins accruing after completion of three months of probationary employment.

Paid Federal holidays.