Accounts Payable/Payroll Coordinator

Job Description

Medium-sized environmental engineering firm seeking a highly detail-oriented and organized individual to join our finance team as an Accounts Payable/ Receivable Assistant and Payroll Specialist.

The successful candidate will be responsible for managing and executing accurate and timely processing of accounts payable/receivable transactions and ensuring the seamless administration of the payroll function.

This role requires a keen understanding of financial processes, strong analytical skills, and working collaboratively within a dynamic team environment.

Must be comfortable working in a fast-paced environment and wearing multiple hats.

Qualifications:

Proven experience in accounts payable and payroll processing.

Knowledge of relevant accounting principles, tax regulations, and payroll laws.

Proficient in using accounting software and payroll systems.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Associate degree in accounting, Finance, or related field.

Basic QuickBooks Enterprise knowledge

Strong preference for small company work experience

"Do what it takes" attitude.

Must be comfortable calling vendors and negotiating.

Proficient in Microsoft Office Suite - especially Word and Excel

Key Responsibilities:

Accounts Payable:

Process and verify invoices, expense reports, and payment requests.

Ensure accurate coding, matching, and approval of invoices.

Reconcile vendor statements and resolve any discrepancies in a timely manner.

Collaborate with internal departments to address inquiries related to accounts payable.

Payroll Administration:

Execute end-to-end payroll processing, including accurate calculation of wages, taxes, and deductions.

Maintain employee records, ensuring accuracy and compliance with relevant regulations.

Respond to employee inquiries regarding payroll matters and resolve issues promptly.

Collaborate with HR to ensure timely and accurate onboarding and offboarding processes.

Compliance and Reporting:

Stay current with relevant tax laws and compliance requirements.

Assist in the preparation of financial reports related to accounts payable and payroll.

Systems and Process Improvement:

Identify opportunities for process improvements in accounts payable and payroll procedures.

Work closely with cross-functional teams to implement system enhancements and automation

· Accounts Receivable Assistance/ Collections:

o Process incoming payments and accurately record transactions within internal billing systems

o Prepare and send invoices to customers while ensuring all billing details are correct.

Follow up on outstanding invoices to ensure timely payments from clients.

Month end closing support

Work closely with the finance team to resolve payment discrepancies and disputes.

o Collaborate with the accounting team to maintain accurate financial records.

Miscellaneous

Maintain electronic filing system.

Assist accounting team with ad hoc tasks as needed, including collections.

General office administrative responsibilities

Share in answering the phone.

Client report preparation and generation as needed.

Platforms:

· QuickBooks Enterprise

· Bill.com

· Eddy.com

· BigTime.net

· Microsoft Suite

· Google Suite

Benefits:

Paid sick time, vacation time, and holidays.

Company subsidized health insurance with HRA and FSA.

Company subsidized dental, vision, and disability.

Company 401k

Profit-sharing plan

Bonus programCompany Description

About us

Omega Environmental Services, Inc. was founded in 1989 when the key personnel of a “Fortune-500 company’s environmental engineering division founded their own company. The culture of the new organization is based on providing superior customer service, rapid response, and “turn-key” environmental health & safety services. Our company policy is to earn our client’s trust and respect by providing exceptional client service and consistently high-quality work.

This policy has enabled Omega to work with “Fortune-500 companies, health care institutions, and insurance companies on their environmental health & safety projects. In addition to asbestos and lead programs, Omega specializes in OSHA compliance programs, health and safety programs, indoor air quality assessments, and Phase I and II environmental site assessments. We have also been leaders in the industry in microbial consulting, remediation design & oversight. Working with healthcare institutions and hospitals, infection control departments often call us to perform outside quality control or assist in preparation for Joint Commission on Accreditation of Healthcare Organizations (JC) inspections.

At Omega, we are sensitive that our client’s financial resources available to address environmental and health, and safety issues may be limited. Yet the reduction of environmental liability is also critical. At Omega, both cost minimization and limiting environmental exposure are incorporated into our project design criteria.

Since opening, Omega has experienced a health & controlled growth rate of nearly 20% per year, and our professional staff members have diverse backgrounds covering the following disciplines: Environmental Engineering, Industrial Hygiene, Ventilation, Toxicology, Risk Assessment, Air Pollution, Safety, and Environmental Law. Our field staff consists of professionals with undergraduate and advanced degrees and years of experience working with the public and private sectors on environmental projects. Over 80% of our work comes from referrals and repeat business. We have found success by focusing on the needs of our customers without compromising quality or liability-related issues.

Full-time