Administrative Clerk

Administrative Assistant (Sales Department)

Detailed-oriented and proactive administrative assistant to support the sale department. In this role, you will provide essential administrative support to ensure the smooth operations of the office.

Responsibilities Cloud Include:

Providing sales administrative, customer-service, and branch support.

Answer inbound calls, and determine if a message is to be taken, or call needs to be directed to the appropriate person.

Greet/Receive front office guest.

Answer inquiries.

Gather and distribute, orders, outbound/inbound mail and faxes.

Data entry of sales orders, reports, purchase orders and other documents as needed.

Run reports

Create and format documents, such as reports, invoices, letters, financial statements, presentations - using a various software tool.

Organize and manage, scheduled appointments for sales and executives.

Preform day-to-day administrative tasks such as ordering office supplies, managing files, and basic booking and filling.

Process and follow up on, on-hand and assigned tasks.

Research, problem resolution for customers, and sales invoices.

Coordinate with purchasing department for branch supplies.

Assist with collection efforts

General support.

Requirements:

Phone etiquette

Computer skills including working on MS, office products: outlook, Excel, Word, and PowerPoint.

Typing skills (40-50 wpm)

Attention to detail / accuracy

Ability to communicate effectively and professionally.

Bilingual a plus, not required.

2 years previous administrative or clerical experience preferred, not required.

Highschool diploma or GED

Monday - Friday 8 am to 5 pm