PPG - Project Controls Manager

PPG is a sister company of QISG under the parent Quanta Services, Inc. This posting is for a direct hire position of Phoenix Power Group and is solely for the purpose of Phoenix Power Group.

Phoenix Power Group Inc. (PPG) is a leading Construction Services Company providing Engineering, Procurement and Construction (EPC) services specializing in the installation of utility and industrial process infrastructure including substations, power generation, industrial process facilities, and renewable fuel projects in North America. PPG is a subsidiary of Quanta Services Inc., the largest specialty contractor in North America, providing large single-source solutions and leading the industry in its ability to deliver a collective scope of services, expertise and manpower.

PRIMARY FUNCTIONSPRIMARY FUNCTION

The Project Controls Manager will assist the Project Managers, Operations Directors, and other project team members with all facets of project cost and schedule execution. Key to this role will be the ability to effectively liaise between Project Management, Project Controls, and Project Accounting regarding both Cost Analysis and Planning/Scheduling functions to ensure appropriate information sharing and risk/performance management. The Project Controls Manager will be responsible for effectively capturing, tracking, and measuring a broad range of project scheduling, progress, manpower, productivity data, budget, and cost information to satisfy PPG monthly close and client reporting requirements. This position will guide and transfer knowledge to junior project control individuals as needed. Work assignments may include multiple concurrent projects. While not otherwise involved in project-specific work, the Project Controls Manger will support other project and proposal efforts.

The Project Controls Manager understands both Cost Analysis and Planning/ Scheduling functions, with responsibilities as follows:

General Project Controls Duties

Develop or modify Project Controls Execution Plan (PCEP), either in a standalone plan or part of the overall Project Execution Plan (PEP)

Assist with staff development in project controls processes and procedures

Adheres to internal standards, policies, and procedures

Supports internal and external audits

Responsible for ad hoc requests and inquiries, as required Cost Control Duties

Establish, maintain, and update cost control budgets, actuals, and forecasts within PPG cost control system via Cost Breakdown Structure (CBS)

Prepares, manages, and updates project budgets, budget transfers, through the Prime and Subcontract change management process (including change logs)

Supporting project change processes by helping to create, review and track project deviation notices and variations

Manage impact of changes & trends with discipline leads and project management

Actively manage cost forecast; raise and facilitate the trend process; updates to forecast and cost flow

Manage 3rd part subcontractor budgets, commitments, actuals and forecasting

Manage material and equipment vendor budgets, commitments, actuals and forecast, including tracking cancellation clause

Developing, reviewing and validating data with discipline leads for cost reporting data, incurred cost, earned value and forecast

Communicate with project team, receiving regular status and forecast updates

Quality Control (QC) and analysis of project controls deliverables including Estimate at Completion (EAC) changes

Develop and maintain professional services staffing plans

Calculate, explain, and report variances, performance, and other project metrics, including Cost Performance Index (CPI), Schedule Performance Index (SPI), Manpower, Progress and Productivity

Calculate and explain value of work done and accruals for all aspects of project cost

Performs change and risk management responsibilities; identifies, documents, and assists with developing mitigation plans

Calculate and forecast project cost risk values and assess against remaining contingencies and allowances

Clarify in the preparation of Prime Contract progress payment applications

Review, code, and enter vendor and subcontract invoices, lien waivers, logs, against contract terms, into PPG accounting system

Assimilate project data for monthly or other frequency customer and internal reports; create reporting graphics and tables using Power BI or other graphical software

Interface with finance and accounting for understanding and forecasting all revenue and project cost expenditure, revenue recognition, customer invoicing, cash flow and cash calls

Ability to be solely responsible for all cost analyst duties on a project or portfolio of projects

Planning / Scheduling Duties

Create, update and analyze project engineering, procurement and construction schedules and reports

Facilitate and guide interactive planning sessions, where key project stakeholders plan and discuss the major project tasks, interaction with other tasks, and the duration and timing of such tasks utilizing Primavera P6 via a Work Breakdown Structure (WBS)

Review each schedule activity with project stakeholders to confirm logic and duration, including manpower, material delivery and equipment requirements

Resource load discreet schedule activities, based on estimated hours. Ensure overall discipline task durations are workable and achievable given resource constraints

Develop and maintain detailed procurement vendor logic schedules

Incorporate customer activities, milestones etc.

Develop and issue the project baseline schedule, analysis and basis of schedule document

Interact with engineering, procurement, construction, customers and project stakeholders for obtaining actual progress. Update project schedule, usually weekly

Interconnect Primavera P6 schedule activities with EcoSys and progress deliverables in EcoSys

Analyze schedule updates, review critical path, review schedule performance indicators, review schedule variances from last update and baseline. Recommend corrective actions when necessary

Incorporate approved project schedule changes into project master schedule

Accountable for accurate and timely schedule reports, including variance analysis, critical path, schedule adherence summary and detail schedules

Update, monitor, trend and forecast installed or to-be-installed quantities

Actively participate in project review meetings, providing clear and accurate schedule assessment. Provide proactive advice to drive successful project completion

Ability to work schedule and organize multiple projects within a portfolio or program

Responsible for all planning and scheduling duties on a project, portfolio of project or program

Create and maintain alternate schedule data or information reporting, using Power BI or other graphical reporting method

Perform schedule what if scenarios and analysis

Evaluate schedule health using Acumen Fuse

Develop the basis and perform schedule risk analysis Position Reports to: Director of Project Controls

SKILLS, KNOWLEDGE, QUALTIFICATIONS, AND EXPERIENCE

15+ years of experience in Project Controls

Bachelor’s degree in construction management, Engineering, Business, or related field; or extensive Project Controls and industry experience, may be substituted

Demonstrated experience in large EPC Projects – Cost Control & Progress Management

Experience with supporting Client Billings based on Milestone Payment Schedule or Schedule of Values

Experience with Change Control Management

Experience with Financial Management

Knowledge of JDE/Ecosys – preferred

Thorough knowledge and proficiency of Primavera P6

Strong knowledge of Microsoft Office Suite

Strong knowledge of, and the interrelationship of, a thorough technical project scope definition, quality of the schedule and estimate, construction sequence and execution, procurement, and contracting strategies through substantial completion

Thorough understanding of project controls activities related to cost control, planning/scheduling, progress / manpower / productivity, change management, risk management, contingency management and reporting

Proven team player with the ability to work effectively in cross-function teams and to develop and maintain collaborative working relationships

Excellent interpersonal and communication skills (both written and verbal) with the ability to communicate effectively and professionally to all levels of the organization

Strong organizational and time management abilities; capable of managing multiple projects and priorities simultaneously Innovative individual with pro-active, analytical approach to problem identification and resolution