Event Coordination Specialist - EXAM

Event Coordination Specialist - EXAM

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Event Coordination Specialist - EXAM

Salary

$26.33 - $39.51 Hourly

Location

Varies by position

Job Type

Full-time

Job Number

25-3197-Q1

Department

51 Columbus Recreation and Parks Department

Division

Recreation and Parks

Opening Date

04/21/2025

Closing Date

5/16/2025 11:59 PM Eastern

Description

Benefits

Questions

Definition

Under direction, is responsible for planning, coordinating, promoting, and evaluating programs, projects, activities, and/or special events in the Recreation and Parks Department; performs related duties as required.

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.

Organizes, coordinates, schedules, and monitors various activities and special events such as weddings, corporate events, family gatherings, exhibits, festivals, lectures, concerts, theatrical performances, and classes

Researches, identifies, and develops marketing and publicity plans and strategies; prepares press releases, newsletters, fliers, pamphlets, public service announcements, and maintains contact with various news media personnel to promote activities and special events

Coordinates the use of department, program, event, and sponsor branding and event trademarks

Develops systems for evaluating programs, projects, and special events; monitors activities and prepares periodic progress summaries

Researches and develops concepts for various programs, projects, and special events and submits for appropriate approvals

Researches, reviews, and selects artists and/or performers to participate in activities and events; participates in the review and negotiation of artists’ contracts and riders

Attends various meetings and participates on boards, committees, and/or commissions to plan and coordinate programs and/or special events

Recruits, oversees, and trains volunteers and contract staff involved in programs, activities, projects, or special events

Prepares various reports, financial summaries, and correspondence; maintains records as required

Oversees the preparation of recreation and park facilities for use during special events; coordinates the clean-up and necessary maintenance of recreation and park facilities following events

Coordinates the provision of necessary City services for special events; negotiates, schedules, and monitors the work of contract personnel and service providers

Serves as a liaison to various groups, committees, commissions, and bureaus regarding cultural arts programming and special events; facilitates conversations between artists and cultural arts program participants or general art enthusiasts in public meetings, workshops, or activities;

Secures funding and in-kind contributions for cultural arts programs, special events, projects, and activities

May assist in the preparation of grant applications, budget proposals, and program descriptions for grants

May project and/or determine costs for the implementation of programs, projects, or special events.

Minimum Qualifications

Possession of a bachelor’s degree and two (2) years’ experience planning, coordinating, or promoting programs or special events. Substitution(s): Additional experience as stated may be substituted for up to two (2) years of the required education on a year-for-year basis.

Possession of a valid motor vehicle operator's license.

Test/Job Contact Information

QUALIFYING NONCOMPETITIVE EXAMINATION ANNOUNCEMENT: The names of the applicants passing this administration of this exam will be used to create aNEW, NONCOMPETITIVE, eligible list, and willreplacethe names of applicants on the current eligible list. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. . Questions regarding this process can be directed to the Test Center at .

The examination process will consist of a multiple-choice exam weighted 100% covering Planning & Organizing, Reading Comprehension, Problem Sensitivity, Written Communications (English Usage/Grammar), Budgeting Mathematics, and Public Relations.

Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Alphabetical

The City of Columbus is an Equal Opportunity Employer

The City of Columbus seeks to promote compensation strategies that maximize the recruitment, performance, development, and retention of quality employees in support of the City's Covenant and strategic plan. In addition to a competitive pay plan, the City offers a comprehensive benefits program that includes the following:

Medical

Dental

Vision

Short-term Disability

Life Insurance

Wellness Program

Tuition Reimbursement

Specifics about these benefit opportunities and eligibility can be discussed with one of the City's human resources professionals at the time of your interview or by contacting the Department of Human Resources, Labor Relations Office at for further information.

01

Do you have a valid driver's license?

Yes

No

02

Which of the following best describes your experience?

I have four (4) OR MORE years of experience planning, coordinating, or promoting cultural arts programs or special events

I have at least three (3) years of experience planning, coordinating, or promoting cultural arts programs or special events

I have at least two (2) years of experience planning, coordinating, or promoting cultural arts programs or special events

I have LESS THAN two (2) years of experience planning, coordinating, or promoting cultural arts programs or special events

03

Did you include all of your relevant work experience and job duties that demonstrate you meet the minimum qualifications for the job? If no, return to the "Work" section of this application and add relevant work experience and job duties. Note: A resume' attachment does not substitute for including the relevant information in the "Work" section of this application.

o Yes, I listed every job and job duty in the "Work" section of this application that demonstrates that I meet the minimum experience qualifications for the job.

o No, I do not meet all of the minimum experience qualifications for the job.

04

Select the statement below that best describes your college education. You MUST attach official documentation to the application to receive credit for education.

I possess a bachelor's degree or higher

I have at least three (3) years of college education (90 semester hours or 135 quarter hours)

I have at least two (2) years of college education (60 semester hours or 90 quarter hours)

I have LESS THAN two (2) years of college education

05

Did you attach a copy of official documentation of your college education to your application? "Official documentation" is an official transcript or a diploma that includes your major. An advising report is NOT official.

Yes, I have attached a copy of official documentation to my application showing proof of my college education.

No, I do not meet all of the minimum qualifications for the job.

Required Question

Employer

City of Columbus

Address

77 N. Front Street, Suite 330

Columbus, Ohio, 43215

Phone

Website

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