Executive Assistant (Contract to Hire)

The Executive Assistant will be a key partner to the Legal, Compliance, Privacy & The Shop team (LCPS), providing top-tier executive support the General Counsel (GC). This role requires strong organizational skills, discretion, adaptability, and a proactive mindset to navigate the fast-paced and evolving environment. The ideal candidate should be detail-oriented, resourceful, and skilled at managing multiple priorities with efficiency and professionalism. We are looking for someone who thrives in a collaborative setting and enjoys problem-solving.

Essential Functions

Support the LCPS team with administrative support.

Manage the GC's complex calendar from end-to-end scheduling, confirming all details, managing related logistics, and proactively mitigating potential conflicts.

Coordinate and manage meetings and conferences, ensuring schedule is followed or changed to address priorities.

Prioritize conflicting needs, handle matters proactively, and follow through on projects in a timely manner.

Coordinate all facets and details of travel, including airfare, hotels, transportation, logistics, reservations, meetings, and ensuring experience is seamless.

Process expense reports and support team/department purchasing activities.

Support LCPS team by assisting others with technology, tools, and/or systems used in daily work.

Qualifications

Executive Assistant role with experience supporting C-Suite leaders (7 years), preferably within legal, corporate, or high-pressure environments.

Extensive experience booking flights, hotels, ground transportation, and expense reconciliations.

Mastery at prioritizing, rescheduling, and coordinating meetings across multiple time zones and stakeholders.

Skills, Knowledge, and Abilities

Detail-obsessed with the ability to manage multiple priorities, meet tight deadlines, and navigate high-stress situations.

Thrives in a fast-paced, high-maintenance environment with shifting priorities without compromising accuracy.

Ability to quickly adjust travel plans due to unexpected changes.

Exceptional task management skills ensuring follow-ups, deliverables, and action items don't fall through the cracks.

Exceptional interpersonal and business communication skills (written, verbal, listening).

Proficient in Microsoft Office skills (Word, Excel, PowerPoint, OneNote, Outlook).