Executive Secretary-PC/FM

Requisition Number

16560BR

Serves as Department of Highland Family Medicine’s Liaison with the Medical Staff, Shared Services, Primary Care Network and URMFG Offices. Participates in responsibilities for credentialing all incoming and existing HFM providers. Works in partnership to develop contacts and relationships with payers to ensure timely processing for provider credentialing. Assists with responsibilities for new and existing faculty and staff employment compliance. Assist with faculty appointments/reappointments and promotions. Assists in completion and scheduling of faculty performance evaluations. Primary Assistant to Chair and Senior Program Administrator. Maintains a high level of confidentiality and communication with clinicians and staff.

Salary Range:

$23.30 - 30.03 an hour

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Posting Title

Executive Secretary

Department/Cost Center

891 - Highland Family Medicine

Work Shift

Days

Area of Interest

Clerical

Employment Status

Full-Time

Hours/Week

40

Job Requirements

Qualifications:

Education: Associate’s Degree required (preferably in Secretarial Science, Business Management, Healthcare, Social Sciences); or equivalent experience.

Experience: Minimum of 3 years of administrative experience required with executive-level support experience preferred. Minimum of 1 year (prefer 3 years) of medical staff credentialing experience highly desirable, preferably in New York State. Leadership experience desirable.

License/Certification Required –Notary Public Certification – current or obtain within 3 months of employment start date.

Skills – Ability to handle high-level of confidentiality and display professionalism at all times. Advanced computer skills working in Microsoft Office is required. Position requires excellent human relations and communication skills. Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint. Proficiency in Flowcast BAR – current or obtain within 3 months of employment start date. Proficiency in HRMS desirable – current or obtain within 3 months of employment start date. Requires the ability to tend to detail while in a busy atmosphere. This position necessitates good judgment, strong communication skills, assertive problem-solving, strong customer relations skills, ability to set priorities and handle multiple tasks, and the ability to adjust to changing priorities and challenges in a busy environment. Candidate must also have a professional, polished demeanor as a key representative of the department.

Population Served: Adults