Administrative Assistant

Requisition Details

Position Information

EEO Statement

Central Community College, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, CCC is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

Central Community College is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), CCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

Central Community College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Job Title

Administrative Assistant

Campus

Hastings

Other

Full-time or Part-time?

Full Time

Department

Career and Technical Sciences

Classification

Hourly

Exempt / Non Exempt Status

Non-Exempt

Grant Funded

No

Degree Required

Associate

Degree Preferred

Bachelor

Experience Required

1 Year

Estimated Hours per Week

40

Salary

Posting Number

P01565

Position Summary Information

Qualifications Required

Associate's Degree

General Summary

Provides administrative assistance and performs a number of technical and analytical tasks using initiative in support of the Dean of Instruction for Career and Technical Sciences. Serves as a primary resource point for faculty, staff and students, answering policy, procedural, informational or technical inquiries, requiring a thorough knowledge of college programs, department functions and organizational structure, as well as the use of independent judgment and discretion in the release of confidential or sensitive information. Provides liaison between the dean and students, staff and the community. Facilitates the operation of the Dean's office so that the students are well served and policies and procedures are administered fairly, diplomatically, and professionally. Performs duties and responsibilities in accordance with college policies and procedures. Performs other duties as assigned.

Essential Functions

Essential Functions

Provides administrative support for the Dean of Instruction - Career and Technical Sciences requiring initiative, independent judgment/discretion, confidentiality, and decision-making based on broad general guidelines.

Essential Functions

Assists the Dean of Instruction for the Career and Technical Sciences Division with administrative duties as assigned. Works closely with the three Associate Deans located in Columbus, Grand Island, and Hastings to collect documents and information for the division.

Essential Functions

Composes, edits and proofreads internal and external correspondence, reports, and college forms with a high level of accuracy.

Essential Functions

Assists all individuals requesting to see the Dean, answers phone calls, delivers messages, and schedules appointments in a timely manner while maintaining a professional approach and appearance, maintaining confidentiality with division/college issues.

Essential Functions

Coordinates travel logistics for the Dean and occasionally other personnel including registrations, hotel, airline and/or college car reservations, and travel reimbursement forms.

Essential Functions

Coordinates logistics for meetings and other college activities such as monthly Career and Technical Sciences, Associate Deans Meetings, Division Faculty Meetings, and other meetings per the Dean's request. Reserves rooms, schedules IP or Web-Ex, coordinates audio/visual needs, food service, and travel as needed. Takes notes and posts to appropriate SharePoint site.

Essential Functions

Creates and/or maintains spreadsheets for various projects on a wide range of topics. Scans and/or photocopies necessary paperwork and stores paper or electronic copies for easy access when needed again. Assists the Dean with additional requests as they arise.

Essential Functions

Assists the Dean, as needed, with budget entry in college software and tracks expenditures for the division.

Essential Functions

Assists the Dean in tracking credentialing for full-time and adjunct faculty across the division including high school career pathway instructors.

Essential Functions

Collects Advisory Committee Meeting Minutes, Faculty Schedules, Textbook Changes, and other divisional documents throughout the year from area-wide personnel and posts them to the Division's Information Site in a timely manner. Collects and posts other necessary documents to other SharePoint designated sites as directed.

Essential Functions

Works closely with catalog staff to enter and track approvals for CTS updates to the college catalog through college software. Collects essential information and paperwork from the division for program and course approval/changes. Tracks the requested changes by monitoring the monthly Educational Services Meeting and ensures that the changes are entered into college software.

Essential Functions

Collects college forms for the Dean's approval/review such as enrollment exceptions, exception/overrides, grade changes, and credit by examination/prior learning forms for signature and forwards them to the proper department for processing. Reviews and proofs these documents/forms for accuracy, completeness and conformance to applicable policies and procedures.

Posting Detail Information

Open Date

04/14/2025

Close Date

04/30/2025

Approximate starting date of employment

05/19/2025

Special Instructions to Applicants