Special Events Work Study

The Special Events Intern will help with the planning and execution of events orchestrated by the Office of Special Events. These events can include cultural programs, institutional anniversaries and celebrations, annual employee events, major fundraisers and many more special events.

Responsibilities

Works with the Office of Special Events staff in the planning and implementation of special events

Plans events under the supervision of the Assistant Director which includes maintaining a budget, collaborating with offices on campus, managing additional event support students, conducting surveys, creating and implementing a marketing plan and executing day of planning services

Assist in the scheduling of on campus events through the use of AdAstra and Saints Connect

Ability to be trained and become sufficient in the following event related software programs; Social Tables, SchoolDude, Qualtrics, Ad Astra and Saints Connect

Ability to be trained and become sufficient in Microsoft Word programs, specifically Word - Mail Merging and Excel

Communicate with community members, vendors, college donors, faculty and staff in a courteous and clear manner

Conducts research on event ideas and best practices

Attends and participates in regular meetings in order to facilitate communication and clarify roles and logistics

Communicates with vendors regarding specialist items

Collaborates with the marketing office to develop a communication plan regarding special projects

Responds to unanticipated situations and shift priorities at a moments notice in a fast paced office environment remaining calm in challenging situations

Performs basic office work such as filing and creation of materials

Helps prepare and strategize the office to prepare for upcoming events

Ability to maintain confidentiality in regards to topics discussed in the office and use of the Raisers Edge program.

Additional duties may be assigned Qualifications

A high degree of accuracy with excellent written and verbal communication skills is required

Comfortable using office software like Excel, Work and email programs

Flexibility to work some weekends as well as extended work day hours as needed

Demonstrated experience successfully leading the production of a wide range of events

Ability to carry and transport items of up to 25lbs