Operations - Operations Coordinator

Enviroserve is looking for an Operations Coordinator who would be responsible for ensuring the seamless flow of operations by managing work orders, maintaining accurate data entry, coordinating procurement processes, and optimizing financial reporting. This role requires strong organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment.

Job Responsibilities:

Operational Support

Manage and update work orders and tasks to ensure projects are accurately tracked and completed on time.

Maintain detailed project documentation by organizing and attaching relevant materials, such as photos, contracts, and reports.

Input daily operational data within established timeframes to keep records current and actionable.

Assist Operations Manager with paperwork related to supply requests, purchase requisitions, purchase orders, and invoices.

Coordinates tasks and provides professional administrative support to one or more project teams

Assist with maintaining project-related documentation including contracts, invoices, or payment records.

Review incoming goods or services for proper quantities requested, correct pricing, and authorized

approvals.

Verify goods or services received against invoice and packing slip.

Assists with requests for supplier corrections and to reorder routine goods or services.

Ensures customer satisfaction and a positive partnership with suppliers.

Promotes continuous improvement in supply chain workflow.

Complete special projects and assignments as requested. Financial Oversight and Reporting

Regularly review and adjust project revenue data to reflect ongoing progress and costs accurately.

Monitor and manage work-in-progress (unbilled) reports to ensure timely invoicing and financial accountability. Qualifications:

Must be people-oriented and customer-service driven

Must exude strong organizational skills and attention to detail

Able to work in a fast-paced, high stress environment

Must be available to work overtime as needed

Must be able to read and write, in English. Excellent written and oral communication skills

Demonstrate strong working knowledge of Microsoft Excel. Basic knowledge of Microsoft Word, Access, Outlook, and PowerPoint

Detail oriented with the ability to prioritize and multi-task.

High School Diploma or G.E.D.

EnviroServe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.