Accounts Payable Specialist

Position Overview:

The Accounts Payable Specialist manages the company’s payables process with a high level of attention to detail and accuracy. This role involves handling a variety of tasks, including processing invoices, coordinating with vendors, and supporting the financial team to ensure timely and accurate payments. Experience with Tipalti software or a similar AP automation tool is preferred.

Key Responsibilities:

Invoice Management: Review, process, and verify invoices for accuracy, completeness, and compliance with company policies. Match invoices to purchase orders or contracts and resolve discrepancies.

Payment Processing: Ensure accurate and timely payments to vendors and suppliers by managing various payment methods, including checks, ACH transfers, and wire transfers.

Monthly filing of Sales and Use Tax: Responsible for preparing and submitting the monthly sales and use tax filings in compliance with state and local regulations.

Vendor Communication: Build and maintain relationships with vendors, addressing any payment inquiries, reconciling disputes, and ensuring smooth interactions.

Account Reconciliation: Perform monthly reconciliation of accounts payable, ensuring that all invoices are accounted for and discrepancies are resolved promptly.

Reporting: Generate and maintain detailed accounts payable reports, track outstanding payables, and provide reports to management regarding cash flow and liabilities.

Expense Management: Ensure proper categorization and allocation of expenses, supporting the budgeting process and tracking of company expenditures.

Audit Support: Assist in internal and external audits by providing necessary documentation and resolving any audit-related questions.

Compliance and Controls: Ensure adherence to company policies and accounting standards, maintain proper documentation, and help implement process improvements for accounts payable operations.

Month-End and Year-End Support: Support the accounting team during month-end and year-end closing activities, including ensuring all payables are recorded accurately and on time.

Skills and Qualifications:

Education: High school diploma or equivalent required; Associate's or Bachelor’s degree in Accounting, Finance, or related field preferred.

Experience: 2+ years of experience in accounts payable or similar accounting role; experience with complex transactions and vendor management is a plus.

Software Proficiency: Advanced knowledge of accounting software (e.g., SAP, Oracle, QuickBooks) and strong Microsoft Excel skills. Experience with Tipalti software or a similar AP automation tool is preferred.

Attention to Detail: Exceptional attention to detail and accuracy in processing financial data and resolving discrepancies.

Communication Skills: Excellent written and verbal communication skills to effectively manage vendor relationships and collaborate with internal teams.

Problem-Solving: Strong ability to troubleshoot and resolve payment issues or discrepancies, ensuring smooth processing of invoices and payments.

Time Management: Strong organizational skills and ability to prioritize tasks to meet deadlines, particularly during high-volume periods.

Forever Clean is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. We encourage all qualified individuals to apply.