Bookkeeper

Job Title: Bookkeeper

Position Summary: We are seeking a Bookkeeper with a strong financial background and attention to detail. The ideal candidate will align with our core company values, possess a strong work ethic, and maintain financial confidentiality.

Duties and Responsibilities:

Collaborate with the controller to ensure accurate and timely processing of company payroll, customer collections, and vendor payments.

Manage accounts payable and receivable processes, payment processing, and collections.

Reconcile payments with invoices and maintain payment records.

Prepare and process payments, including checks, electronic transfers, and ACH payments.

Perform daily bank deposits for payments received.

Maintain accurate and up-to-date financial records and generate financial statements and reports for management and audits.

Ensure compliance with accounting principles (GAAP) and State and Federal taxes, including sales tax.

Handle payroll processing and assist with maintenance of employee records.

Conduct certified PR reporting when applicable.

Set up new vendors and complete credit applications.

Generate customer invoices for both service and construction teams.

Contact customers via phone and email to collect current and overdue payments, including resending invoices and statements.

Code vendor invoices with appropriate account codes and allocate expenses to the correct cost centers.

Reconcile monthly vendor statements to identify discrepancies and resolve outstanding issues.

Maintain positive relationships with vendors and clients to address inquiries or discrepancies promptly.

Ensure vendor invoices are paid on time and in accordance with payment terms.

Assist with month-end and year-end closing procedures as necessary.

Print and distribute timecards each Monday, validate entries in the system, transmit to the controller, and file payroll paperwork.

Perform other duties as needed or assigned.

Requirements and Qualifications:

Associate degree or higher in accounting or finance, or 4+ years of related experience.

Experience working for a construction/engineering/hvac or architecture company

Experience with Sage 300 RE / Timberline software strongly preferred.

Excellent attention to detail and accuracy in data entry and record keeping.

Knowledge of general accounting principles and confidentiality of business-related information.